„ათასწლეულის გამოწვევის კორპორაციას და ფინანსთა სამინისტროს, რომელიც მოქმედებს საქართველოს მთავრობის სახელით, შორის გადახდის ერთიანი სისტემის დამატებითი ხელშეკრულება"

ხელშეკრულება მიღებულია
ინიცირების თარიღი
18.05.2009
ავტორი
საქართველოს ფინანსთა სამინისტრო
ინიციატორი
საქართველოს პრეზიდენტი
ნომერი
#07-1/96/7
წყარო

📋 განხილვის ეტაპები

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  • დარგობრივი ეკონომიკისა და ეკონომიკური პოლიტიკის კომიტეტი კომიტეტი რომლის დასკვნაც სავალდებულოა
  • საგარეო ურთიერთობათა კომიტეტი კომიტეტი რომლის დასკვნაც სავალდებულოა

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ბიუროზე განხილვის თარიღი 2009-05-18
ბიუროს ნომერი 68

📜 ტექსტი

საქართველოს პარლამენტის ბიუროს გადაწყვეტილება ნორმატიული აქტის პროექტის განხილვის პროცედურის დაწყების შესახებ
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CoTI)ION P,\\ }IENT SYSTEII SIl'PLE]ITNT^L :GIiTI]11|\'r B}' A\D BETNEI\ TIIT [IILLENNILI]U CIL\LLE}'G[ CORPOR{TIO\ A-IiD THE ]IIINISTRY OF FN{-{YCE. REPRISE)iTL\G TIIE GO\:f RN]\I[\-T OF GEORGIA Drlcd Ns of \lcrch 17. :tt)9 fh;\ COIii''.li " \)"1i1\l (1 Si:\1 !!'FPLEt,::N-i.\-:....Ci;i_-,::liT 1i -! -7ar..,r,.rri ). Ci,lLr(: r:-. (), Niil.jlt 1-,_. l,,r'.. ttrrr "rl,::'";-..: Lrr:i.: r i., ;t:i,r i. r.:;.1 [:1,,,.ci ilJ ],jrllcnni!it Challcx.c (orporAtiori. ; Lirrrcd Strics G..:mnrent ccrl,orn',ioD i",t,'CC ianc lin Coi.eiflmrl.! oi Geo:ji, (iic "G vefnnu, t'i. reilresentei h, ii:: iiliaisrr.r oi firEncc iih. ')IitusrD ). \iCC atC fic iliu:;tr] arr sonretirnes refe[ed to herein indiridual,] as a "Pdflrl and toceth!r as the "pfl[icr.-' Clpitalized icrms used and defined in rhis .A.greement shal! fuve the mcxninls !:jven to such terms herein. Canitalized trrms ll,rt are urcd bul not deflned herein shflll hxYe tLe meanin! giYen such lenns in rhrt ccrtxin l\{iilcnnilrnl Chillcnge Co:nDcct bY and ben'recn the United Srares ol Americo. t,cling through MCC. and rhe Go\'ommenl. signcC in Ne\{ Yoll, Ne\\ Yori! Linircd Slaras c.l ,..mer!ca on September 12, :005 (the "Corp.rci'). RECITALS WHEREAS, the Compact sets forth the gcneral rerms and condirions on which the United Stalcs, through I\lCi-. \\ill pro\rdc IrtCC Funding to the colemmenl ro ule to iinnlemenr thc pr.ganl in (;corgiu anJ achic\e rhc Compact (joal and Objccdves conremplarej br. the Conrpact: WrIEREAS, I\rCC, the itlinistr_1, and rhe Millennium Challenge Ceorsia Fund, a public tegat cntity under ljeorg,an Ia\\, esrablished pursuant to Presjdenrial Dccrer No. j6 i, dated Deccrnbcr 3. 200.1 ("rVC6 ) entered into a Disbnrsement Atreemenr dared as ol April 7. 1006 (rhe ,'Dkbu'seme t ABreemcnt') *hich prolidcd for funher specificarion of the lerms and condirions on which MCC Disburscrnenls a]rd Re-Dishursemenrs lvould be maJe in funierance ofthe Comoact: \\'ruRE S, pursuanl to Section 2.1(bxi) of the Conrpact- NICC shsll from time 10 time nrakc I\rCC Disbursements to a Pcmritrcd .,\ccounr or through such other mcchanism agreed by thc pcrties: WHEREAS, pursuunt to Section 3.5(b) oflhe Cornpact, the parties now wish !o €nter into this Aqreemcnt to memoria!izc the use of the Common Pa\mcnr Sl,stcm (f,s dclined belo$.) as an additionul mcchanisnl to di!burse irlCC FuntJing: N()\\', THEREFORE. in considemrion ofthc foregoing and the mutual col.enrnts and agreemenrs sct forth hcrein. the Panics herebv aQree as follor{s: I Comnon Palment S\slert Ii addition to N{CC s right to make payment of each MCC Disbursem(nl inrc a Permi(cd AccL'unr as ser fonh in Ge Disbursement Agreeme[l NICC. at NICC.s sole elcciion. ma.,,elcct to make all or an) portion ofary lvlcc Disbu6ement: (rr)br n::r:rs ofdirect p;:irr:!r: to a pro\idcr ofroods. vorks crscruices uDderthe Compact uplrn th( prescntation of palment requests andror any otlter documentation requested b).' MICC (in form and substance s:rtisfacory to NICC) utilizing MCC s common payment system llhe.-Comr on ptu-nrcnt S.r'rterr" ). or (h) by such other mechanism as N1CC may, from time to timc, elect ro utilize. Attached to this Alrccntent s Exhibit .,\ is thc crdent version of the "Policies and procedures for Comncn pt\fitent Slstcm , tinal approval date ofJuh 3l,:008, which sels fonh the cuEenr prrcrices and proccdurcs for implcmenlalion ofthe Coll)mon Pa\ment S)stem (such document, as lhay be amended, supplemented or rcplaccd hom time to tine b)' i\lCC, thc "CPS Llonuol'). Thc CPS Manucl may be arnendcd or (iIor(i \-(-\r\o!P\yrE\rSysr.!SLrpr F,i.\r{ rci!E!r!:J E\rcLadCoB .l N,) othcr -A uslqri rlPrEssxs *presenrs D ro L|cc nrLL rhat uat a5 as of oi the rhe date dare of execurion oj thi. Ag.",o.nr *,*l**H*,^In""^YlTr_"-o:*l oi n .";;;;i',' tpproval'.regisu'ation or rrrxr\ filin( rvilh rYnir ('r oran* qo\cmme^t3|,, an. ol:r(r otrer actiol a'(r'll h^rihis required in con lr'..:r!tr h'.':r:t1 So\ljmmelllirl aulhoriN n.J ptrfonnancc antt D(.rfonnan.r h.ihp Min;"r-. orrrris Tlio ltith th: effedive0(': oflhis AEr;tme", ir,".',..,,,i,'; b;- the vtniitl. ^.,1:^ ^ -"r, ::iffif,[".,T::lil et#,i ;;fi;'dTi}: To NICC: menEtion nsel) Washinelon- DC 20005 United SEtes ofAmerica l rl: t_202_S2t -360ll Fa\r l_202-521-3700 Enuil: \!!]!r,lcrqenrllrinn imcc.cor (y.-. presidenr, VpceneralCounsel@rn"c.gov lVir trrsiaenr Corhpact lmplemeniauon): J i"*_i.6"rr*,r To rhe Nlinist+., on behalf of the covctEtt: To rhe lllinisn.: l\liaistry ofFinancc ,\tr.ntion: Minister of Finance (princidlepresenrative) 16, Corqasali Sr. Tbitisi,0t0i G€orgia Tet: (995-32)4_r-65_39 Fax: (99-i-32)41-6{-61 rr. rnk{ral, rolernine. L-q\. This Agreement is i inplemenling aEre€rhcnt of the Compacl. forms irn pan oisuch inremarionat a[reemenl anaid""J a;L;;;;;l;l.s"of inremurional 1"r,. ( l,t.a!]\-c.r-|',c:.PA]1F\isY:TEysFPu\fNit!ari!E\r ISign:rturr p:rge brgills on thc ncxt Drgr.] Gr cRo,\ - co[r.4ox p^yrcNT sysrE! sr]plr\E!-r 1! AcrElrh_r _ EriEcuno]- copf J \il\ ISTn\ .r: M 1':CF ON BEH.\LF i\IILLE),\-IU\i CI L\LL'}.'C S COKI'?.,,,TI': : n.,Q'1u|,",".Iiir,-r n'' N:liiai \amc: Larius i\lan. I;r,Ll Tirle: Vice Pr(sidenr. C,,miact Jml)l(,,,inrr,j, 1 h-(fS Vr_.ftDt (.tro!tto\ p\ytrErrSts[t\t St ppLE! E\TrL .{cR EEltr \T Bl.r\D dfTr\,Lr:\ I HL Ilt Lr\\ )t ( B \tlr\cE C(Eon_r | rc\ r\t, rHr llr\rsrpr or F,\... . .rr o\ aI, t oF rl{tco\ fla\\tr\ i oI GfoRcr r ; iii .r.:: l :,i:il.i -\:il) fFi)aEiri';ias;(-r;i Cij,\:, r,.,\ \:t_r\1.S.\: iI ..: irir1 i:lil, , .: ' U..irn,: \oljrl). &I{lr\ Chicf F:,rll:.-.11(). j:J.. :'l)'1 L I E pouc; L' Nt\\ [J AI)I{[:r-ISTRATIoN ArrD FT!A\CI n I,RUCItDL:i.lti Ei upoerr I I PLtl\'tulil Al ION I I ceo omcr f4 orHcE oF mrRAL I poLrcr' .,1lD DiTERNATIONA]RI-JLA-TIONS Il c<.xrp.,rcr ' r,;xei .it.'l'norat t!^*' i ??lcr t E cor.rr,,rcr PLtsIJC AFF,C]BS DE\EI,oPN,1ENT i IN I D colcn_essoNlr ,r:ro COTNSEL -i I l. .ru'l'IIotiITn:s :.1 St!tnrory -{uthoririrs I l\jiljcru:ium Challenge Actof2003, rs amended (21I'S.C [7:{]rtct) 2. flcckonic Funds l'raDsfcr (EFT) fule (ll CFR pdt ?08)r, Manreerr-.nt of Fcdcr;l A:,en..r Di,irur.(ments 2.2 Fcdcrll Govcmment RegulatioEs. St tderds, eDd Ort6 GuidaDcc I, Co\.ernmert Accountnbrlit) Office (GAO) princi,les of Feder.l Anpro'riariorr I.a\.. \,r,lrrDrc ll Cbipters 6 and 7 i CAO S iandards for Intemal Conrrol ir rhe Fedcral Gorcrnmenl G_,\O. {I D-ot-21 j.I Ofllce o{ lranaqcrhent xnd Budeel (OMB) Circulz, A-l:1, Ir{anagcmenr.s Resp.insihiirr\, 1...r l|rcma, Control 4. LI S. Dcpannlcnt cf and Reponing 5 L' S. Dcpadmcnt of Treasun, Financi.l Manual (TFl\i! Volune l. pr :1 ,.i _ Disbursing 6 U-S. Depanmenr of thc 'Ireasur), FiEnciil ManageEnt Scn,ice, F.deral As.ncv cuidanc. l;l Classif inq Pavminls l-' S. Departmcnt ofthe'Ireasuq- Fiuacial lr{anagement Ser!.lce. ITS_gov User,s Gui,l. lJ Ilelxlcd ltCC Policics and Procedures I. I\1CC Fiscal ccouorab il it-v Cuidelirrs. November29,2O05 l\lCC Policr on Susp€nsion or lcrmiation of Assistalce and,,,or Eligibiliw for Assisuacr \ICC Policl Regarding 509(g) ComFct Support FuDdin& Seprembc. I I. 2006 lolrcies aad Procedurcs on Authoriring and RccorCing Commitments and Obligations (Scction llr,' 5. Policies and Procedures on Advances(Section 3l O) 6. Policies and Proccdures on Compact FiDancial Maq'aqement (SectioD 710) '1 Policies and Procedures on 609(g) Flancial Man€eEent (Section 720) rcqur.$ rh,r moir Fcdcrat p2vm.nc b. nric clccronica,ry waivcrs ir. avdiablc ro ascncics ro hJi!iJurl llll.r:fT r.:rt:.nri. lul. ho\cr€r, n,' \vJrrc( c arailrbrr ro r.nJo6 tsa yendor "nd pr)ncnr h] tl:f rcsul! an] ofrhe Fcdenr govcmricnr x rcqurred to rcccr\e ,, ,,,. t.',,, ,,4'. .. 3.1.; ('':t:..[ ]lin1,:.i!:l ( t:il.1((-J:t" . /.r',lloiizet ec.ei:i t|r.xslr (r: Tr.erLri'ir l;:l 3.I.: rc1u+* ChictFinoncial Officet (DCFO) . I Yidcs manngcrial directioll lo thc Di\isrcr oi Fir,gT ce cnd c e:secs the llnancl'l ainiinistraiJcD of NICC FUDJs 3.1-3 /lssistaht Chi?f Finorrcid O-flicet (ACFO) . \'r'orks .,v ith thc FSI r. prepirc periodic status ol Colrl ir lct fulld reports firr 1}'e Rcgiona I Po in1 cl'Canlact in Compirct implernentxiion, and the Ofhcc oiGcneral Counsei iOCC) io .trrngthen f rancial espects of Compafl mlDasenler)l . Irovldes gen.'rll oversiglt oft\lcc CPS processes and P:ocsdurcs 3.1.1 Ptogto Anollst/ Olrtcer . Dc1'elops aod maintains repons uscd in the reconciliadon Proccss of the FSP and thc Arcountable Entity (AE) accounting records. Dcvelops a-.rd maintains the Pa)'menl and lnquiry Form Templates . 3.1-5 Scaior Actounlonl, Financial Anel)'ses & Polic.f . . . . 3. Dcvelops and maintains thc MCC Accounting Codc Slructtlrc Maintaius rhc ITS Urer accou:rt cnrollnrent info 'Iation Coordinates ITS User account enrollment ard malnlcDrrce Assisls FSP uith researching and resolving uDprocessed p3)ments ard notifies AE on sratus 1.6 Exccutive -4ssisktnt . . Coordinates ITS U\er account effollment Nlaintains and cheols the CPS inbox on a daily basis 3.: Deportrnenl otComnrct Implem€nt tioo 3.2.1 AccounlobilitY . . . . lro.. idcs sencr:l oversight ofCPS paymerls to veDdors I\{onitors and gives assrstancc on bank account balanccs and cash flo\ls Assisls ir-couDtry Fiscal Agents (l A) in using the CPS a.nd assists wiih the resolution o[ processing o. rcporting issucs Coordinltes with Fiscal Agents and fic Division ofPinance to provide CPS training 33 finunci:rl Ser!icrs l,rovider (FSp) . . pa]'Eer6 and sorifies $c .'\I on srnlus [aymenrs Sen.js dre pr\ mcnl Del3jl Reports to of rirr.s. l_he AE on a nEklv ha{i\ ricsl.nd\ to Inquin. Fonrr sent b) the AE eslablished timefmmc $ ir.lin r$o da.,.s anJ rescl,,us ilsu,. r\jlhirl 3.{ Accounlablc Enrit-.r. (AX) 3.4.1 Dircctor ofAdminislralion and Iirot cc (or Chicf . . Firnrrcia! Oflicct, d, opptiahte) Oversees all adhiniskalive and fir ncial op€rafions willin rhe AE Reviews and signs payment Forfts pry-;;;-;;iccurate anrl ccmply r, ith all Decessary regulalions a 3.4.2 Fiscol Agcnt (or llinistry of Findjc, ,o'*.*" a, applicobk, is correct through establishr,d liaes r,l. and amount enr Rcquesr Forrhs (US BaDk vs. Non,US or Conrrcl and DRs. and submrts them 10 rhe Il:rnl. r Regronal potnl llairtains ,.ffil|ililillffi..]$30d \ I.rrriixn. .I, SCOPtr Thcst fkrlicics a-od nrocedurEs esublish Eu idelin6 for the financirl admininration ofthe I\'ICC common Pa) ment s*srem (cps ) _,r:., 1., s :cr '::':: r': '':' '' : i'r' 'i'' l'_r !f' ' r-c"ricd r" I iiCC -' iinlr:'al sl:i:rr- -: r:r: llthori:eti r) rk)util . Budget authorir) amounl auihorizcl i^ Ihe Bank Rottli ;,-,r;,;i"t . Disburs'ment R'quest- firrds lC, tl_c uhimatc benefici3ry of a Pc)'menl ^Itti)od medrods arc S\\'IFT, Chaps' CHIPS' andBSB codc' oilitrS -Thc slccific method uscd to route ncr('rcidrl' - Thc ulti :le receirer olfunds from a pa)ment' lkntfici,l\'ttx k -The bank 11herc the bencficiary's account is hcli'l' uavs: (l) thc act of inisrr'rior' of Financcr'Crricf ly sigring J,a)'ments thrcugh TIi\ Ct\.Ii/icotion - Thc ptocess ofveril,\rng a palmcnt h CPS lhc !'iscal Actnt AccounEnl. Fiscrt agcni Manager' and rhe Di pro"".. Iiilrancial o l.tlccr sigins ort on uI pry."nir; o;1::1 tt " .u;rique SPS that has btcn deYelcped to make ComPact Common Pa. rnet,t S-r.sl?r, /CPS)- The overarching slstcm poymcnts lo l.lS Danks and Non'US Banks' Act ('t)npacl- A gEnt made by lrtcc to an eligible countr-v under Section 6(19 ofthc Mitlonnium ChlllcrrEe of200l. as amended Co,, ,act hnnlcmentation Fundi,E |CIF-A po ('o disbursemcni lo lhc AE immedratel] after C,)mpict imptcm('ntition funilln! is crtegorr"ed Mrll,inniu:n (-l,iLllenEc Acl. a< atnmdrJ. rnd ri su Suppon Fundug. SePtember 11, ?006. to rcquest spcndinB allthorit-v for the ncxl Disburscnt.ttr Rcqucsl fDRl - A financirl schedule that A.Es use fiscal quaner or such other Period agreed by I\lCC Account' lii) b)' the Iiscal AqD[t from a l)irtrrrrserrc,7t.! - A pr)'ment of funds (i) hy the fSP to a Permi$ed othcr tltc AE's extemal vendors, scrviec provid l,t-rmittcd Account or h are c baDks may rcsult in altcmativ€ paymen recipients. The ule bilirl ,g,""n'"nt L"lt""n aI- and the bJjlk ard rfu,icribed io dciail in ['l.n. transaclion oritinated b' cash' chel:] tl..!roa:c Futldt Tftnrtr fEFl - Anr- transfcr of funds' other than a th'ough 3n elecnonic temi,'il'.t:1"11,"::'-":l!:II'^"j:Tfl::]: rhai is initirtcd '--ting, ,,;';;;';;;";;; o:stmrrat I) Pcr o:t-;tbo"'tng a financiat i*titution to debit or credit arr tir i. for drr PurPose of ordering' instruc il.;cn! an)'othcr rccinients lltt: and t..!!r ul I'rndors, EnPloYct-s ond othr Rtcu.itnts - Vcndors. cmployecsCIF agreemcnt or 6lr'l({) grrlrl works end serviccs io rn.ft in tunhcrance ofr ComF3ct ptu'vide 8oods, afreement, such as Accountlnu main finance functions liinncirl Sarvicc Pro|iier (FSP - \lCC utsources its Colorado' ,t.il""it p"l"ui", ""a systcms to Tle Natio I Business Center (NBC) in Denver' xl Inllnxgcmcnl 'll)a plan approvcd by lvlCC.detailing [.i\c.ol Accountabili|' ]'ta (F,10 compact' ;,il;;;,;;;';;;".es s [or tlre implimentriion of rhe 609(3) grant ag r,..,\,::_\'.i;,r_ -,ir\r:,;:.,go,,entsrnic.1F,\rsj;:.;:,d..;';:,iL,;-:,,iifil.,"',.:;,,;.i;.: 1 ,.,..,,::] \.,1".ii1. ar.ounl rhal ijfansfrrreit:( .iei: :.!,.j.c..,i-,.)3Ljnrcr\i,:. :. lni "ilr.C imrnldratc crsh neeJs, I e., necLs 1t a: .Fi. iccL to tnc -i1 cl:jr irot,l-, linircd anJ r. d.tennmud, firnds lmprcsr is ir subsct clquanerl) spcnd ing authorit!. Intcrmediar-L Drmk lhc i]mormr ol thc ImPrlSI IUIh mz] nor c\cecd lJ dii s suppl_v r,t. - A baol used betrveen the origihator a.nd & rEcipieDt banl. umber [red inter:ratiooallv ro uniqucll, identif. r use is t,, d€ntih. a cu"to-". *"or*'",if, , n,i"n.,.l ents, and r, impro\.e rhc porendal ior srraichr t,irou!,|! lnh'mationol Treos n,.Scntcs dr.S/ _ ITS is ticee tcs Fcderalaeencies tu issr. [oR:l'.tl c'trrcnc]'palments tia direct deposi! sir€ .r. ,n or". 150 counrrj(),. AdCrlionalj-\. ITS enables agencjes to ii,Ie .naiionuttl, ,rirf,ort rrr;no ,, conesponding U.S. finarcial institution withinIasfer tt countr).r,anlos atv Fi okcior centcr (KFC) -rr.Jastfry's Regionar rinanciar cenrer e!''lri r!)PUr rcsponsibre for adminisrcrin! ML( 's ITS rccounr ,l't..tk,nol Bus,ncss Cehtcl arc) _ Mac.has orrsourced ils Aciounting. Accounts payabtc. anil Svstems t(., Thc National Business Centcr INBC) in Denveq Cotoraao, wtriO servel i"'fSp.' * Non-L'S Ban/(l - Bcnefician..s banks rhat resilc outside of rE Unied States These paymcnts w;ll hc proccsscd tnrough ITS and SpS. P,ntu t D-toil fupo.rr /rDRr - Repon provid.d by the FSpro(be pa\ nrcnts tor rcconcilj0(ion purposes. i;;;ffi'';lm j;f'- Fiscal Agenr rn order to shorv status oi Form complcted bv dE Fiscal Asenr $t'n a quesrion Per itrcd -.lccourttt!) - The dolar-denominated co i,J.' ri:1r ai. c p:Lrrcd in lhe pJ..rie.:. rc:.- : irr. s[.,i.rlr.anJ.rcquircd to m(et impresl f.:rJ uses ti,6 p rcpuflcd ba.k to NiCC on rhe euaner[ FinancidRepon. arises abour a paym.nr and i! I --j " i.1r. \r ,:: I Si' r!r'rI '' i' ': fir\n':rr'- ' /i..i.j!. //, ', re r,'CC .: r. c..r!.._i. ,{: cruntr,, iiJjii: )ttC'q,;i: ) lr.;,rrl. ,i'l--. -T)reFr:m:r'.a rci:r€slni:ir ' "1 io l,S tlo:rres.ic lrlli:s. S,:ctrft ?4t]t':n: S sictn /,51'.Sl - i'',silnr usedto disbJrsc fui''i /;i\'ll:Tt - i' nen{crk tlrcl processes an(l S. cit l .lor lr ,rkilidc lrt?rhank Fttlonciol Trl?comtnntic'ltion counlrils i,$ifo c(tiss vill be uliii7e(l trmsmiis fini|r;iri mcssxges an:ons members i'ni olhc; ustts in f -i7 t.r process rirc Nt)n-US Bink Paynlcnis - Bencficiary''s barJis thai rcside in tlre Lrilitcd States Pavments LiS rarlir to tltcse ba:lks Eill be processcd throrAh core ru['lcial systcm atrd SI'S' l'.rr .r 1).rlz - 'uatc \vhen rhe FSP seillcs the Pal'rncnt with thc reciPi'nt bmk 6. Policy 6.1 Or'€nic$ ofthe Common Palmenl Svstem (CPS) countnes to disbrtr MCC iEtends to ulilize the Common Pa)'mcnt Sl'stcm (CPS) for all \'ICA eligiblc ernpio]'c c'orpr.,. Cu, ard 60919) grrnt fund iatmenti directlv lo rcndors scrvice Froviders and lrorn the 1'rc.rsury.i NICC ' FSP uie'CPS to dirccil)' 10 vendors to pai ti)r goods, uorks r(munerxtktn for.{E empl.'}c.) lui serric(i ac lntcmational Trrasun Seniccs (l-1_S) ld the scctions 6.l.l and 6.1 2 beio\\ ' 6. t.l l lcrnationul Tt"asury Sen'ices (1TS) ITS i:r ilre Treasury''s rveb-based lntcrfacc th pirt rncnls via dircct dcp sil. \vire lrunsler. or non-llS banlsinovcr I l)c"untrle.. Addili intemationallv \i'ithout using r corresPondmg no l!.'s associcted with rhe use of ITS tl.I.2 Securcrl Poymcnt S)-ste (SPS) tir funds l )e Sccured la\ment S). st!m (SPS) is a duJl purposc s) slem ll is used to: ( I ) disbursu b] scrvmP rs a !va) banks I ;;;;t ..nif" n the Uniled SEres: and (2) suPport lhc ITS pa)'ment Process cre arcd in the lTS All l-l S pai ments are cenilied bv the FSP-in ia a summaq level certification used to ensure the valiJit_v sPS Tle ofthe pal''ments entered into ITS. rltioilotheutilizltionofCI'S,l''lCCuldd$bursclundstothoPermincdAccountdcnomin'tcdinUSdolhrsTh'!_isc1l iLl" .-ai+,rse tunJ-' i s doilrrs oi cotrvei I ndj ioto locllcurencv ond Lr:nste! ""rir in loin cEcnev bcior' ndilng I:r\ m'nl' drnomrutcd ,i".,,, rnto th' Locllr\'rounr h'F.c\c. i:.. enij (Us aEd Non_us bank) bod, rb,_. ;_;"; #;;;: . . i.,; : ,'- I, r:.'..r:i,r,: i..r, 63 ProccssiEE CpS paymcor s fm transnissioo. approve, Jrld send . The e-Dail addrcss is: thc fDmrs ,.;:r cct line of thc cmail sIoDld itrcludc tlr€ . saalc.PryncDr krque\t.- countrr NOTE: ln rhe elent rhar €mail is nol available, anapFoved ahen)ali\e mc$.d is vjrfa\ (.1('i ) qhg- 7:s L Thc rover p3!e a! subj.cr should O. ,"r,ll,ir""'l rrrrml.rr'r. od st.rrc "Pcvn,.ri n.qr"*- ;*f*l "**" ' r''l]'n](nt tr.rci'in ' I lle fSl, hrs lhree { t ) t,usiness davs to innut and.ceni,i all pe\menrs in thc apnronnarc s}.st(m lr,,m ri ic,pr oi.rh( corrcsp,,rJinr Fe\ ,,enr form eaai,;.r"ir;,,i".f*ori;'#;il,l"];i,,:,r_,, process and disburse the appropriate . NOTE: Non_US payments u,ill NOifbt processcd the I pavmcns month. For thc .pccitic loms. Dlca$ cohutr Applndir D o r rhis _curD.nr ",,, by fie FSp the last four ({) business ,,, da},s ol -.. .r ir li ( 6.1.2 lleunrd Paytrcnlt: Non'DS Bnnks (ITl:) FSi rr'ciYes x pa\rnent rejection V,llclr i f,,1\'rncni is returned due to inDorrect banl: infomalion' fic maticr arrJ dctermiring th: bcst noril;::1,c;r Yia lTS. Thc fSl' is rcsPonsiblc lbr investigltilr3 the NiL! .o,,ir. .-" - - for r"rolvi,,,lL thc issu'3 Ifit is dcttnnirlcd lhxr f'e bairiing i:1tomlr'' 'il -- oir.tioo i.p'.op*f.' loa,li'l into th': st' I)l;'cneclcJ ITS s:rstcm is obrainci cnd loaded, and a infomalion is ing falmcnt p.ocess ,rill rhen be l'icase se' s'iciioD ;:l of corrccr- thc FSP a,.td the liscal,Agent work togctherlo lesol\'e the isrue lhis J ,.:ut:lin! fJr sPecifi. ProccdllrEi. MCC account 3t Ior the original UsI) dr€ follo*ing infc'nnation: If a rr:ynr etrt is stoppcd ol retumcd, d its th e i*,i.rf ii,, ir'" c'".,,"rn.n*t o"ri" "nlo*,lXf c n itt pro, ide email no . Credil amount . Drte the agenc)' is credited ti.r GOAIS . Original scheJule numher . OriSinal Pct'mcnt darc . Benefici,r4'nrm€ 6.4-3 Auuraed Pqmcnts: US Bank (SPSI reconciliation bct*ee[ NICC ! Rerumcd LIS bank plym€nts arc normally discovercd in the dailr is responsrblc lbr investigsling lhe moBcr corc linancial systenr antl the rrect bankirlg intbrmation was Provideil on and notif-ving thc Fiscal rtgcnt US banl payments sce section 7 l ot thii ,l'," p"y'^"ni."qu.rr' Fo. a",o documcnt 6.5 Non-Rcctintoll'aYmcrrt that c fr\ cnl-has not b€en reccr\''J' L, circrjnrs;axces !, herj - pa) inrll rccipirll' i- iorms tiic ]\i subminrng th(' CtS Paymcnl lnqui4 the AE initiatcs a scarch tor thc Payment by lllling oLrt and is: Form (Sce Appendix E) vir e-mait to the FSP The e-mailaddrcss 'fhc sbould include lhe cmril of thc linc subj€cr xnc.gn' by the FA' :rnd stalc cr€iled oo.", tt,* ir,ero,rl p rymeri inquiry numbcr' the numbcr iitt-irs-iicueslzna "ruottl' "PalmeIlt Inquin.'' { Somc issu.s mry bc rcsolvcd rt tr. FSP \rrL}Iorri thc rnlolremcir ol rhc tiscalAlenr t0 ! p,,.tnw:r u.xirtt_L.S nunkc (IIS) \,...,. .: -.. - ,..r^.,"ljiii i-.ar::s ltrc AE G5. n)i.. rrjLixtc an., oi_fic f.lloNing aclioo thr. . l-r,r:c Rcquesr (Claim ofNon-Recei, . St.rp palnrent request (Checks onl) ) . \.\ire rocall request (\\rircs) The fSP iriiiates the search in ITS bv creati, succuss[.Jrl-v crcatcd an.] rerit;ed the addilio! arc N-iricr,llt, p rocessed b) Tre.lsury withiD s .ces rcqncsi. Afr,.rrhe FSp n.,_, rest ts irrlries.jcd, Senjc( rcil,Jcst! ir) s 6.6I)clr)cd l,aymctrrs : in a timcl! Danner. I-ro.n.c\.r_ .i longcr pcriod ofpa\.rncnr nr d Ii itcd banJijng infrrslrucnl iicies. Should de,,lt-s o.cu: ilu. to timrng of CIS l,a)rnext or!,cussir,! 6.6.1 Tncing po).merrt \\/h€r l. pa\rtcnt recipienl ldorms rhe AE th nt has not been rcc!,ived- tit. ,.,l mll\ initiarr r'tiiice Request(Claim ofl.bn-j I'r!\ nrcnr IllrtrrirJ. ],Jrm {Sce Appcndin E) \ \tCC_CpS N B(.DE\-\rn.a irC.gov. .l ro!orrl rtmc. thr inrcrnal pavlnenl iqui "l'avmcnt lnqrir.. Tr,|cc Iayrnenl., FSI'by subrniting rhc Cl,s The c-nrilil addrcss ii. 'e email should include rh1 l,cr cre:rtcd by thc F.l, :rnr, st:ilt The FSP llill in!cstigare and \vorl u ith missed par.menr lnd reissuc rhe palmcntb i ,r.lve dte issuc thar caused rhc fr 6.7 ITS Scr-Up lhc .\E cbrrins xrccss lo IIS hy comphii IJ.-,nfl nmcrt of AdmrniJlralion ircl,,rdes rhc follos urg forrrs: . . . nnd Finance (Al ITS Orgurizarion Enrolirnent and UE User Responsibiliq,and Rules of Bel$. lhe Authoriz€d Sigmturc CarC I'luJ\c sec ,\ppendiccs A-C for conies ofrhesr r,'.\,nrplclc tl.s forms anJ recei\.s IIS t(, ohtain acccss to fTS. acccss-. 6.7.1 Ohtaining AE"nq,Locotor Code (., ' lTS Set-up parkage to N{CC: : (DOF). The ITS ser-up packasu -..rcral Aglencics sectioos explain thc necL,ssary stcD\ AE r\irh allof the form, n"i.,."^ 6,7.: -'tir !!!ir:' )::' Accis.- 1 l;S isc.-iri;l!i!1. r, i-'se ii-\ r:'ri fls<\r!r iiif ,,l,r.,u:l D'..1'. Accc.s is tun ei c'rryJll€d L I'J ,l.,r licl rsi'. "no .ts ,r"t. 'iilbcassigncd 6.7-3 ] fS <lryuni?liot litdlmcnt ohil Lscr lD Rcquetl Ccnl': r\J]'1njl' 'i+,F'inancirrl role *ifttr thu re u'J" '!'l'n'rJ bilil cf I':];ner't Inquir'' lor"t Thc t ::o.1in:l infonnatioi is reqrl:reil :o oblain s)-stem acce's: . . . . . . . is i')r init'ul ac'ess ("Ne\\r') Acliorr - incic:te b] checking th' appropriate hox if tlc tcauesl or tc revise 3a c)'is.ing indrvrducis ("Changc'_) lhc ig"r"y Locator Codc - ltCC s Division-of Finance assiSnr this codc and inserts it on loim prior to sending it to the AI if lh€ us'r is l'!r' r' )iame - the nalne of each uscr requinng slstem acc'ss lndicatc deletcd c ht,rgin g lris/hcr assigned role. or is being Tefufhonc mrmbcr - include each Ddividual s telephonc nubber E-mail address - includc each individual's c-mail address access will h3vc thc User Rolcs - AE and Fiscal Agent staff uscrs tha! requic s]'stc r''Nrts $ithin tir( qucl.l and +,,t-"n, t"qrl.]_'.ot"...1r;.11 ni1.-'r'5 them to rie\ pavmenls s]slenl a chsnhe or dcletion User's Logon ll-l - olrl)'Ior use bl current uscrs \\ho are rcouestin8 criginrl should be mailcd to IUCC ai: [)ivision of Firrnce D€partmcnl of Administration and Fintlnc( llillcnnirm Challcnge Corporrtiun 875 156 Srreet Nr* washington' DC 200(15 ATTN: CIS User ID f,nrollmetrt Coordinalor the KFC-'lhe KIC \{CC lvill conplele ('ction Ill ofthe form and suboit an approved rersion to .rl;ltlrru" r."inont andpasssord lia cmailto ach ind iv idual user rcqrt esting access " j':s\r\crd; 3rc th, s, l-'r..f.'rsibiliij cf thc indiriJlal tlser and slrolrl(: n5l b-i shrtrj'! \\ith orh'r ie\\'ed by othcN Passwor(ii i.,tiridrrl. or.t.in"n do\n in an Unsecured form vrhere it could bc r'after 90 calcndar days_ or Plss!\ords u" Ieast erght (8) charactels ill len8lhrnuo -or -erpire '*,r"ai",ar' are ^ iiu pur.o.oil i. suspended, lost compromised. All users eocouraged to change pass\\ords ti'equcnllv to a\oid compromise' rvln ?0 q't) lfan individual \ To rrmaitr sctive. all ustrs nrust lrccess lht slslcm at ltast oDce must he submitttd to r\lCC lo rcissuc a nc$ , .:.iun, ii o"o"urr,"a arc to inactivitl nes pipenrork li. 6.:.1 ITS4ov L'slr ResPohsihili\'sl..tentent and Rnlcs of Btht|ior ll 6.7.:,.iftlhori:cd Sigrloturc Card ipnature card to I,CC (Sce 5.?.1t. T rheir rccords. ivlcc ,r.i fo^r.irrd I and acceptance via emaii to bDdr Nt( 6.7.6 Obtoiling Accounthg Code Str-rurelor pal,rt'lrt Request Forrns I\ICC Sen joa Accounlanl Finalcial Anal-vses polic.v_ & p,wides each AE \\,irh a uniq[c Usring cf riir l.lCC.CPS l-undinA. proiecl. and Activiq codes'ff".."" ,. ,i,"--lfCi', p.oi".L,,i.t;"1^ (lruJ;uie) , ,. "' -C,,u,_ ' t}ar arc nccded to complcte thc pavm.nr n.qu.s ionn.. 6.3 Rcporl.s lhsrr ar: t.i\rr m.rin refpninc lools availrbla.for ;:,:,: J,e,[:i,f::I,:;:X ",]H,ffi r€conciliatio! betuecn the AE eccountrn:.! sysrcm ,ti sysrim. n.pon,. ,gl,,,lii;;;i,;'Mil'ff and 6.8.1 ITS Reponi ;\lCC_s Division of Fraance- the FSp, ortt€ Fiscal Agent may acccss the 1TS reponinil f'uncrion l(r rcpons and qucrl.spc.cific palment inrcrmeiion ro rrack bencliciarics. yalue drLtc!. ;:l€]l::_r,j-vmTr jy r\tpuii. cunLrri r llr.:r Jr. a.,.r j j_rrb incluJ(: ilsu lno tr a,s Ora.le kcponl I] 'Iii ' :i 'i_': r-l' :-rl-L'r':;-: iJr/ll'1.,,'l-:r "-''_ls1' il"t!']':'lin;i'l-' ':r:'L .rc!i,..,il.rl.L. rcixi7lr il Tll! l"-1":r:cc l'rt;nc;l: i':'':l'[;lr ,': ddxi lri L,. on !" cllr::_'\r tiI'h' rt a i,,.r!r,t), .J, rrIl i,lrrJr ii.i..1r - r,;jo\^ s tllc usc; r:r r:a:5 ! lirf!',i::iii:ji) Lr: a'' ire suin[r:i' trcc.s.;d iil u!L- iTS The Curcrrcl'lur:ir:ses i{e;''; c::1 !'rrEisr" j-!)t.,1 :)!,,' . . lc\el ot:lt'. . . . o'al servic' r ,'tdJilicDtli Sr'\i.:cs Ffarr! - allo\s thc uscrlo "cess i::i''nr'aiicD oD aC:i ,"qtr..,"a t.,r, p.;'."nt (ie Irlcc rcqucsL st'p P3\'n)ccI a'''i \rilc rccell)' " address, Bnii I,ani Inlrnarilll - ll]ows th!' ulicr to qucq'tr3di informllicn suc]) as S\\ ifl Narnes and thstr r.spccli\'e adCrcsscs in ovcr 150 coun"rie'' counlqJ t'orci?tt Holiriat' RcPo,lr - allo\vs fte user to access inlorrmlion resarding ioreigo hc.lirial s. Ihe rx'el[ion ofthe Tho repc(s can be vicwed in IITN'IL. E\ccl' PDF or CSV fonncls \\'ith il.,ri l'nr"rrutio" ona foreign Holiday Reports, all ofihc reports cbovc cun bt customized in ITS ;l,r l-i5 \,illjo lrcj_s\ cn) repons to rhc At. or. 3 \:d-:, ,:.,J ,,:._,,:,)1. ;: ;lr ._ _.. ,_ p,jr:",,s.s I ee S.crion ;.-l for deuils). nnancia; sfsr.u ."p"", , ,,,.,: , ;,.,1 n. "," , pi'mcnls. corre$ond"* .,,c ,."1J"11",r.":,.il."#:llii:,i:fl:l",JlriIl:,,1, . supPi;ersire)a.dPu""ot*rTlt;.,,o*0,,*r,,r,.*r*",a_lrr"u..,t"".",:,"n,,r, oonlh b1, rhc FDd. projcc! _{ctivri}, I,J}lncirt Irnrc i,rid s gefle]ated at thc smman level. 6.9 Permiflcd Ac(!utrt(s) i .,r procedures on the use ofpennitted Acc@tts, see section 7.7 below_ 7. i.RocEDfrRES i.: Budgcr Aulhoritv for payrDeEti 7,1.1 ..{pp.oval proce$ for DisbErseErt Requcst pak g€s burscd for the applical:l . c p:( i(cN and a!li! iti:. 7.1.2 tyo*ing Copi,ol I.,i _r-rui.',.,:::rgCa',i:e) ::,i'i'.su:':lrn"t'fc'/;):rr':l':ij__:lnrr'-:I'Ii;usi'rlh! shor:tu s'.ric tltc rc:rst'r: iii lire rcques! ir, column Ii, "Ad'itiolixl lnlbnxei'':r " 7.l--; Expitdtion j SPcttdin!: Auttrotitr ot,hc L CofoPctiori Thc ,1.L,'s aulh.ri!. to submit pc)r$ent rcquests ro incio,lcd in :tn apprlrcd Dlsbuxiemcnt l:'equest sh coYr..J b] such D isbu rs'inrcnr Req uest e\ccpt as scc'.r,n ?,i .i Delo\i No lcss tha, tcn $orking day shall notiii'thc AE i:1 \\rit,Ig that its aud)orit) to s apf!rotcd DisbuIsemeDt Rcquest vill exPirc lhe AE ill ll a rcN Disbursencnt Rcquest is rot aplroved by thd first dc)' of'he noi! qu3(cr'ating to lhe \\ fr*. rt," urtt,nr,ry tu.ubrnit rcq.,ests for pal'm"nt to FSI' for ,,r,,rr,-ucd Oist,ur"erncnl ltcquesr for uhe previous Pcriod, exc ,iI'.-a..1."a.rahctn\'(bothofqhichProiideforan n01 c in section 7'I 2 AtrheeuJoftlrgi trnlrl such time as :\lCC approtes a neR Disbursemeni i0-dr,1' period. FSP nrust hall Pa)'men ilq',:.ii;:;g. -dbr FSP receivcs olificetion liom MCc's DoF tbat firey can continue rnakin!' pal nlenij, 7.1-i Rtil&talcnt.,i of I'ihl eiSPenli gA horh Afirrlhc cxpiBti(\n ofsptndirg aurhorrtr attheerdollheperioddescribedaL'orciDsccti'n7'l in eiccprrinar circumstanTr.Jl,JiTfiil Nii'i .oy 3- !";n':i:l'*:l:ffi$ii* 0" ^u'r,n.i," or 5100.000 00 or other agreed upon cmouD! for is otherwise r)ot a\ aihble The total arnounl ol high as thc unlEed spendin-s authorit! from the Prio' date of .eriod. !nC ts onl', ari,hblc dunns fie llrs 30 da,'-i alierthe close oi lha!Priod oruntil tlle qhichevcr is earler' it,.. r,"xt lJisb,rrseinent l(cquesl tubmillcd I NICC. r i d b)'I'ICC nr or'rvhosc ry mav not k dcot to dishurs emeat \\'ere not rnet, and drc e\pcns' mrl u(,r lt irclT dco in tl)c fiulililcd Fi''jraljial i"i,'l oi thc next pcriod Reouests to use such funds are to be sub itted to FSP autho sr".ri"1."nt R"q'" Form "ti";d;;;a;;;5;toilor "-.:t'.ri-ri. " its proxvl rhc riscal a colunilr lS. "Addirional Informalion' i{, he fiscal rhe IrICC e r(quest ir Crcati :.! o CPS Pt),rrant Rcqucl7 l. l;ic \cidor sends rrr orjErinal invoiceto rhe appropri2.ir AE for pa.,rneni 2- ,r Ii.;:rl ,,lgcnr and rhe AE Accoutrfing stafl.pr..ctss tll! in\oicc Ior ll}].rDrr! -..,.. fujio-,vi:i.r tl)r r mcrr: procedurcs oullined in the Fiscal Accour,rt,;ry f i"r i iefl.'", i. (,ncc lh:,inroi(c b3s ieen approved and cer.tified f., pr)ment. lh3 F.\ Accounlant dei.nni,ri \1i,(rtcr ihe verdor's bank is a Us G oon-Us b"* i,..,r;r-ii"'siiriir.iun"_ur1 o. .lE -i ,:r,, , r, urin5 rumber and tIe Brnl Addres. 4. B:sed on rhe decjsion aboye, l]le F_A Ac.ountad c.)DDletes ilhcr a L;S - or " -non_Us -" "' BrnL pa\ nrcr,i I(equesl Forn tblloNing rhc proc€drE6 outlined in scoion : Uet^.r 5 _l rr F,\ .Accounllnl enlers t)e Drniect and activiry coles ilrto tlte Favment forn:s l;. lcrrAcrirrn Codu Srrucrurc pruvitEd b' the Iri(C D;,;i,;:, i#:.1 -" ' lnrtil tl.c \l( (. 6. I hc f.\ .\ccountanl scdns thc apfrroEd AE rn j,cc_cps_NtscDENviRAi;{,,. *":J::,,;,1 counlh.Eamc. lhc pavment trackiryontr sl-.. o \OTE: In the eveDt t[at calail is not a\€i]rble, an approved rltcrnatile mcthod fi\ al (j0l) 969-72g 1. Tte covcr page subject ,f,*,f,f i*frC" ,fr. ..rr,itN pc\rncDr tmciing nurflber, od sbte ..pa)rrnt Request.,. ; 'J )-u FA reltins all recetpts and recotds ofall invoicei ,t is essential r.rnFlclc and rccurarcl) Iilcd for audiriDg puq)oses. is \ irr n:u\c. lt I drat fie invol.c records .r, Ii rlc ISP recci'c' and reviews aI kymeDt Forms ..ol ided b'rhe EA. Thc Fsr,\eriiies ri,. 1L-mrs :trc complerc and conrain the @ssao/ F;scat qenr slgnairr;fo; ;;".ir,= prt,fri.rtc $sr,lr:ij anJ complete tF Fymen pro,(ss lhe px!ment. . NOTI:: In \ome counlrics it mav tah bnger to procrss drc parmenr. Delavs mav occur due lo Ii:,rr:,i,,Jni in lhr L'ant rn! infralnuctE wr,'i"f, ,iy _r* i"rlr',, ,r,i#'o'.1'1""",",. ," ,f ,"r. cirs(s. l_.ar mcnls to rndivirhral accourr ua), va y ion thc surei val,.i",a"i" oi,l" p",,r"",. 7.2.2 CBating o t\ot - L,S BaE/{ polDd.,yire povr L The FSP receives n Non-US Bank palocrt Request ents Form frorE rhe F,{. *'i..r and rerifies the fE is complere and contains rhe necessary l]1"_..1:l proccslult, The I-SP Dara Eflr^, Opcmtor (DEO) hEs 4. &e pa}mefl rcquest iDto the ITS svstem siSnslures for t* eilt (E) Agenc], Locator codc (A-Lc) i,r ihe drof.do\, l'::.?-?:1::*t "pProPriare mcnu Tr.,! rJed consi\renr .digir * ith rhe .{1,C bcatcd o" ,1. pil r.^ i.qr"u'io.,i,: "' "" ' )1 q a,,r..1r...rccru1:ii:i'ri,3'-:.1i,.r.:i..1-1lrr'1)!f;:r:r' 'l_':i l;1 er'l'!: I i. 'l o conri,lerc lle u !r. pa:,rnc.rt. th. Dj-i; complcic: Lh! iollou;: ; ficiis: . T]pc ofPi:Incn1. loi I\FC P.)nrcill: "\'E\-DO;i-CDar8: O'ri is sclect' (default') l'lcde olPalfnenl- f.1r all u ire lalrjsllis "Elcctronic_'is s'lc'ie'i' . . Reclpient Country -lhe DEO selc'ls th' country the Palmenr is Eoi])p to liorr thc droo dc't"n NlcDU. from $e currcnt Vall'e D3!t llris field \iil auromaticall) poFrlst€ I$o husints'drli th' d2te of the SP5 dri\ lirtm (l) busincss business Cr Thc value dale must bc t$o . ccniflcarion . Pa-vment Curtncy - the DEO setccts cufi€ncy in \1hich dre Pa)mcnt sill be made Eon: rl'e drop do*r mcnu . US Dollf,rAmounl orForl-ign.A.mo nt-the DEO YPes in t'\e lbrcign cuncnc) amolrnt to be psid . . US Dclls amounrorthe NoTE: The maximun smount that can be entcrcd is 99'999 999'999 99' Show Pavment DcEils - additional Pcyment details relatcd to the numbcr. can be includcd b1' selccting rhis h1'pcrJiril'' paymenl such as involcc the DEO $ves the iniormalion and the Palmcnl ]l t)oce all thc psyment informxtion is entercd, " slllus ch3igei lo -Awritin8 Verilicstiol t: 'i xc FSt Ccnrtvrng otllcc. fCO) cenifie! thc pa)mcnt informatiotr' t: 11 thcre is an error iD the PaYment inlbrmrtion enlered, rc CO marks th' Paymenl for corre4lirr' prLrcessed on thcsameda\' ll' )+. I hc pa\m€nt must he vcrified by 11i00 markeJ for coficction and thc ,," Jtrr."rt is not Proccsced bv I l:0u :!l ' '.,rhrc dalc i,nJ fr.'.essln; d.ric ch t-.'cd 7.2.: Oetitq u );on'US Bflnk P ma - Chcck Pornlents I rollow s1.:ps I -5 a bo!e- Th e banli ins in formation is not comP leted for check C)ncc steDs l-5 are compl€tc, the DEO completes the following palmenls- fields: . I(eiipient Name_ DtO cnt:ri n3me ofreciDicnl . R!.ipieni ilCli!ss- D3O enrcrs addrr-ss of reciprei: . Type of Palmcnt. for li-FC payments, "VE\DOR-Charge Oui is selected (dcfaultcd) . lvlodc ofPayment- the DEO selects "Check " . Recipient Country - the DEo selects the countll from the drop do*'n menu t-tre currcnt iield will automaticall] PoPulrtc two (2) busintss dals ftom . Value Dife - rhis of thc SPS d']te 'fhe nio (2) business dals from the busiucss da\'. ratuc datc must bc ceniiication. ' I i,t d.,nult I cl'l i1 chc.kin! IS . -i ,' i. .-I-. :_g1 ;, I\ l_: r-i,i_riiril l: !\r!;o,1,ir,tourit_iil!ItL|nlr_ . ,,.1 .fti,,r.._, ::,llc!rrt i(: bc paiJ. . NOTa: l hc ma\imum &rount lhil cir, tli c. ..r.., r. ,,,,.9c.1.ro. c.,. (,, ( frce ali rhe Fa',menl iDformatioh is eorere4 $e DfO savcs rie infcrmarion an.i ihe p:\.r:1_-ni si.rus cltxngcs to "A$aiting verificafion.'. i::c FSP CO [erifie< the plJ-ment hlqmarton. ll lher. is an crror in ihe paymert inftrrnation entercd- the CO nnrks 5. ( i re pn\'rnenl nru<t bc Ycrified by J r:00 rhe pt],trcrrr for cor;ecrroD. A.v tvrouatriE Tine ro be processed on rhe s?Jnc ca\.. Il lrjlrDcnrs, sec sectioD 7,5 ofrlris poli7. 7-2.1 Ce iI).irq .\ofi-t S Bank pama6 in SpS O;rce the Non-US Ba-r* prynent is ruified in ITS, I ir luun be ccnificd in Sl,S. Tlre DFO locs into SI,S aod creates r summary leYel cartiicalion for each scheduic r.f pavment. thrt \!as crcatcd in ITS. l T|e DEO chooses the !\lCC HeadoEners' eight (t),li{ir ABen$ Locaror Code (,U_C) drL,p-do\n menu nrD\ ;Ccd. TLe DEO iiputs lhe lcn (t0) digit schcdulc numbc1 \.,hich enlered inlo ITS ir !h,l is the sa[.ir schetlu).. nunrher r Thc DEO compleles lhc following idrmation: . Pa\.ments- thc number of paymerb entercJ in ITS . Amounl- rhc ('S Dollir arnount,lhe forei8m cuntncv amounr . [,a\rncnr Dalc- lltc paYmcnt datei de sa,-ne date tle paymeEt is beine processed . Agencl, Ililling Address ' Requesrcd Pa\menr Date- r$o (2) h^iness da)-s fiDm the datc ofthe sps cerrificatiorl . Summaq Type Cod.- DEO cho@s Foreign Mailing from a drop dour menu . Account S)rDbols- DEO mters rbcoEect Trean Acccur( Svmbol Lv . ConrrolNumber- DIO Bill alwaFs{er C00000C . Sub-Tt pe- Check . Account Sl,mbol AmounF DEO II eDGr the foreign cuIrenq,amount amouDt . rnr€r.t-royDany palhenrs \r.drc oo the ITS schedule. rhe forei:n l::1'1" DEO \\ill and dre lbrei6r currEncy il::l:j "i*^. cuftcocv cL)d. . or the US dollir Contact infi)rmadon ofCO at thc fsp c.de o. rte US a"ff". ,rn.u;;,_,;; ;;..i:l ;'.:-: \-.trttti:1!: o i,3 Lot!: !'.-1r:):: :'rh:ilnii I. 'r ir,r FSP recci\es a L S Barrk i';-vlrent Rcqrell- i.m frcm i-\c rri l. _Ih.: fSP revi.ws and vcifies the fcnn is conplet: ard corl:iris 1i'' Lrecessan sislxtures f''r l'icesslns, ''lrte DEO lo-as inro the cora financial svstem and rclords thc pail:'i !. xld inputs the follo\\in!' i,:i ormation: " Requesrer-tl)e indi\idilal iEpLrit,nS the par'."nt 1,,1o6eti'rr . TIT'e - standard . Supplicr _ dre lendcr n3mc . Supplier numb(r/site - defcuks to supplier infonnrtion prc"'iousi' loadcd in the core frnrncral syslem . lnvoicc Numbcr - '$c number on the Pa) ment I'' equest io$r " Invoice Date - the general ledgcr dalc . Ainount - amount to bc Paid . Pny G.cup - -{utonBted Cloarine House (r\C[ll .' chr'c:' , PV Drte - an internat dlte ,rsed hl'thc FSP . I)al,: invoice Reccivcr'l - drie.n thc P:j'li,'Jni li.ctcst l1\r,11 , ,nce c irrlormation is co,npl.ted. lhc Dt(, scle.ts "Mat.ir li lli'ui'r'llti'D' cnrbling Ih'; l)l:'/ ro match rlre paYment to lh! pulchase ordcr numbcr und linc $hi.h rniluLir,s nrujeci and actr!li) o,rdcs 'iri' psyme..t information is s.ryed and aB'aits aPDroid: 'jh,) Certib'ing Officer receives notificatioi lo ccnij.\' Ihe payme,rt and ccttilies the p3!'rucnt lrr th. corc llnancial svstem The summflr) 7 ()n a daily basis, the DEO logs irrto SPS and creatcs a summalv lcYel paymelrt bul does nor vendors all irlCC owcd ro l"vcl pa1'ment sho\rs llle tota-l xmount of US Dollars i' inlblrnaticnt ('u''d vendcrsThis to ,.pr.0,"i1'tir, thc indiriduel \'cDCors anJ.or 3mc-'rx'6 i,rilrd"d'io n scParate tile sent b\ the FsP (see slep 9 beltrlr) The slmmary level pc1.,mcot icrtered according to Ihe liilloq ing categoricli - Checi - lor r:.e:tull cilJi',i nlr' ren:. AC[[- for elcctronic transiers . Travel - for all travel related paymcnts 8. The DEO savcs the information in SFS ai:d brings the schedules to the CO for certilica(ion' palrnent is Ccrtifieil' anJ 9. I: the pc: :nent intbrmation enlercd is accurate and correct, thc processcd througir Trcasurv. includer the individurrl l0 Ch a dail]'basis, the FSI' sends a delailed pal-ment file to Trcasury lliich etc ) for the individurl vcndors inchr(tcJ f"ym.nt inform"tion lbrni account nunrbcrs, am'runts, iut not hsted o,i thc surnman lcvcl paymen! schcdule' :(r :.:.: ('! .:. !1t..! t\,t L()t:iirDllttit, and,hc_tEJo nk:Ex:t. l. Tn. l \ .\cc.unlini c.Dfirms each derailed palhcnt fiort r:rc pDR p.,1m-er,r ricoii j:.i r.omr pc.tape. rt " n :",^; rr;;;i#, i.,;i;,itil:;#J;.1;: i;:il::; rt..,r,.s i.,J u:lcq rhr originel invoi..e and a.jcoRLns):'. ro rela:jJ \rCC pr;r";r, .t.t;.r;l 3. Ti:c FA .\ccountint updircs tr)e A-E accou,ting r.iiccl a:lpropriate accounling events, +,srsr and alr othcr rclcrant documenklio' i,, +- Tlx ll r. Accoun..anr iles rhc [,tCC pa-\ ment Reguest ,j,rplic.rtc inloiccl b1 \.endor in the occountng . ir) . r ..j. .. Form paclasc tjncluding it]r: orjcirral :Dd archn.(-r CrE:rlion ofthc PavmcDt Requcst Foris \.t,-t;S Eruk Pat tc t Rcqucst Forht 'rh.- folr.rring procedures I'armcnt Reqr.rcsr Form: I outline rhe inforEtion needed .o populate Lirc jicus in rhe Non_lls B-ni. . I'rcptrcri b1 - itpur tne namc of rle Fiscal Agent completinc the l.omr 2. Crnn-ctl \unber -a number to be asi^gn-ed-bv the Fi$al Agent and rcst'nrch purpo:<s. (i.c. uu00o0l, 0lr0o00i, etr...i in seq[cntial order 1br rrackr:r,, 3 l':rit.i .1LC _ \eriftcj rlrit th(. ALC E-ted ai the top ofrfie form matches rhc I r \oui cJUnln,. ALC code rssiprrurj {. rrlJ- dre date rhat lhe pa\menr form; b€ing complekd. ( i l r:j.. .\'ot:i,.:r - inFu: tl. in\ !,jce nEb.r (up lo jC.he.-acrersl . NOTE: If an in project or acrivitv. divide the invrrice into it. combinations of ach comtin-arion on a line, includinr rhe sanu lnvoicc N-umbcr c Noo-US Banli Palmenr Form The FSP \ill group rhe projecl o process only one payme to the Vcndor. :- Rcc,pi.,, - input thc Rccipient Nanle arctl1, as it appears on thc banJ<irg informatiol . ]l-O IE: If fundj arc soinl to a peEitted Acount |Jl countn.. . rhe R€cipienl is labelsJ ,.lrr,cn Cor:nrn \amejlLo"at Bar{)-., See addirional infonnaili, .\(!.runt pal meflt I'rocerlure. :r ,#, i'r'i,lrm..a At- i:r,,Lrr i,.- th. invoice amorlrli for US regisrered instructiGrrs ard/or 7.3,2 US Bank Palmen, Requesl For ganl' Itcques( Palmenl Forrn: Th: fr,llo!',i;rg procedures outlirc ho\\'to ilcPul:tc tLe 1lelds in fic U:; | ]':qarLtl i t - lrlPut lhe nitme r)f lllc iji\cal Agelt comPletins thc forr:r 2. (- a.tr(rl Nmht-a irumbcr tobe a-ssigneil b)'thc Fiscal Ageot ir: scquenlilt order for lracking rxd research p'rrPoscs (r e 0000001, 000000:- etc )' : I;r,i ,{lC - \'crifies that &e AI-C listed ut the top ofthc form matches thc ALC code assrgrrcd t,) tour countr,. 4. ratc- the d,r!e that the Pa)'mcEt form is bcint comPlctEd banking in_formation' Pleasr -5. ,trer, c,r L;p,latd Ven(lor - if the vcndor is nerv or hrsthL,updDted s\ stem b), selccring ')es" ftom the i,r,ri".,",tr, t]r;a information needs to be updared within changed since the prior fa]'ment' "no" from thc droP do\n menu ill ;." i,'r".,n.,." is tbe samc bv selccdirg droD dorvn menu in lhls Ii(ld. lIlhc \cndor informeticn h!s nut ;i;:; i;;i;:,; ili l1: is field C- hr:o:.e Nrm!'cr'inPut tli. in\olce nurnbcr (up to 50 characteri)' plecsc dir iCe thc inv:ic' . _;L NOTE: Il an invoi.c h3s mulilple proi.cts anti or rcl'r iries lirted' relevant linc ofthe eact inaitidurf part- including thc sarne lnvoice Number on each on lh€ inloice tc' projectdactivities pot-"nt group the Form Th; fSP will Non-US n-t proc€ss only one (l) Pa)ment lo the Vendor 7. RdcrPie'Ir - input the Recipient Name drdcll' as it appears on thc bankirg information' not be . NOTE: Thls is cxtremely importe lbrUS Bank PaYments as the palmentwill exactll pr*.ar.a ifn".ipl.tt x,me does not match the Beneficiary's Name . For exemple, if tlle Bineficiary 's N amc is on thc accoun( as Jolm T Smlth_ bui thc Rt'ipic l 21 i:\..',,",' Ft!) : /i ri:.ic ll.'.;t.!'iz nr: lli in;.ur \lC C;. jnpur 12.,4nnan1r tr\a atnounl oflhe invoice. . \OTf: Ifan intoice has multiDLprojccb and ,cr r.tivit re\ i:r rhu .hould be divided inro the apprlpiatecatcgoric. 13. Cit)licarion 11. U, ttz:.j if rji,r Iirjr : a.::i:.-_ Chr. ar; t.: no 1.,:,,_ a\ '\cti\ it\' c'd'Js r (t.:)/ rrcounl^" ir,. , risred unJrr it. thc tn\oi.rc lrirc.rar \eif, that all pa),mel[s heet the staDdsds Iisred ofl lhc pa].'rnerlt sindtw?s obrnii signatures from rie Fiscar Ago[ rvlanxaer ard anJ f Danc o iltusrr.rc rhar a[ srard-ds i: ha'e b*;r.ir;J;;;"; fomr. ])ircctcl """"' of Adminjlirari(,,r "' 15.-ll.litionol hiomotior,- for NIC_.\ I6e only. Inpd $c vendor.s addrcss for ljS rclisrcrc.t co panics, ,tore tr'C for workhg caitar palmeiq or ,.irl" ,p".,a f,il^"i "ra . "".r" ",i.J.J, NOTEi If drerc is a trtandaton, irrrDrediary baali drc beni- name a-:rd S\\,IFT/r\}IA C dr nrust bc djspla'ed iD the aoaiiioa rnrormition ;;;;;;riffi;;:",;*'ii.l , ,"-, '].t Crca(ion ofthc Special payrncnt Requ.!t ate nt ofan e\penje, in\,ol\es li . Tlle si-rnalure ofthe R,.sidl ion to the normal sl(nahrres tl ! 7.4.1 Sl,ccial Norr-US Bon* poyrnznt r+st Forrn The folloNins procedures outline the infrmtion needed !o populate lhe fields in thc N(,n-U!; Banl, Spcci,rl l'r)rnent lleques-, Form: L I'r(frcd b-, - inpvt tlrc name of bc F6czl Agent complct in g the form I ('(,ntt.ol Nuaficr _ a. umber to be arsi*d-bv the Fircal Agenr ir sequenlial ordcr,or ti:Lcklnr rr.J '.'...srih purposc (i.c. 0000001,dI000:. etj...t I..r; _.lZC - verifies rhat the AIC liEdar Lhe top ofthe form t() I !rrtr Countn matchcs Ihe -{LC co.te assignc(i ,/)rJr! the dale thtl tltc pcim,.:nt form b lEing compls:31 ( this ficld. 6. l|t;oica \unbt - input rhe in!oice n&(up . NOTE: lf an tnlo each ind Non,LS Ban to 50.haracters) ies listed undcr it. divide the itl\ricc Number on each relcvanr linc of ll,c proiccE/aclN ities on tle rnr.,ic . t., ri- .;'-::|.i:-)....:]..''.:i,.].,i].c.il]...::.]i:'-.] lr it'rr"l"/l llj,:",i1i,.: 1:,)lr-:tit,j:: ',"' :ti, -^f;:1, t..', t,e-r-i" i,,.1,r! _ i\r' ' - ''r5fllllc! 't,t::--C r,i:::r irr-"): l:-.rcili tia:r,. '- sa,i i.-.1,- ')rrr iiri'_mi i.c""lr tr., i ..1ir.ir;,i:r,:.ijur.:. , - . L i:'.:lD::t:n:'.u-.i:u1$:rppl;':3r.'ie13:<iDini"i'ieiictrfci3:rI1!:'rJ:i'':er:ccc'irPani(' Ccju ,. : ,)ti:::ig htii-Jnt-' ltic'r - inpu! d;r liarli Ac.ounl Nult*)(r, S\I:FI liumt:; :rr)''l Currcnc\ )riio trii ePPr.f:irie [i.lds. tunding tirr \'i utiiiz'-J irr lO. j'iJC F;ndt';-" Sol,rcc - tnpl:r ilii IUC' Funding \c'utc': Ihj: -the '"'l"it*ro,pr."lr"..Order(bLti ( T;rpierl furndrnjSour'cs in'lu'ic Con-'p::"i lI' and 609(9)' ;rr,'odes a' outlincd lhe ccrrc'Pondins llCC lro.!'ct '\cti\ '-11. ]::C Proi.cl ak,l Aclirin' irput Divisiort Code Slrucrurs lorm icvelopci ter v'rui caur t+ t'y \ICC l.nd ;r'it,. rrtic troi""!'Acli;i i,i Iin3trcc. l:. -'jrr;fir - inpu! lhe amounl offie inlo;c.. . NoTE: If an invoice has multiple Projccts and/or ircllvities lislcd uni]er il, 1I]e invoice amo'!nl sLould be divided rnro the aDpropriatc cate!:orics' pa)'l"nent form 13. Ccrlificaliott - \'eiry thal all Payieols mcet the standards lisled on tlre a'd Dircctor of Administrati('rr V 1.1. .(jr'ndlrcs _ cbrain sigoatures from $c l;iscal Agcnr l\'sDaetr nct arrd cenificd becn h:rvc alt standards ;rrd !'inenct 1cr CFO) io illuskate tirit . NOTE: Signature oftheRCD is rcquired for all spccinl P+mcnt Requcsts ;liott'fbr IlCA usc onll'' Input the vcndois :'ijCress fo; US re' tcrt'i '-l5.,4darl:cnat ittlorr .orlrr.., no,. \iC for \\'orking CaPtat pivments' or i'rclude and slucial insructions nd''rr Do!(rs 'llOTE:lilhcr-i::'irr3nCrln^inirn)rediinbiul'lhcb3!lhnamcrnrlSU4lrT/AllAC''l Inlonrution section of thc Pa]'ment Request Fonrl must bc Cisplc] ed in tle Addiiional 7.1) Spccia! LtS Bartk Prl'ntnt Requcst I'ot,,l The ibllo$ing ptoceCures outiioc ho\\ to popuhte ltre field i in tlrc I- !; E; nk Request Pa!'mcnt Forr '- l. Prepored br, - iolfi the mrnc of the Fiscal Agent comolcting the form 2. Cortrol l-tnther -a numbcr to be essign€d hy the Fiscal Agent in sequentul ordcr foi trickinr crd research Ptrr2oscs (i i- 0000001. 000\)U02, ei! )' 3. l'eriJr' Ll-C t'erifies rhat L\c ALC lijtcd at the top o[ the Ior'n matclrcs the ALC codt assr, n' : - t ) ) our counu,\ . -1. Dale- the date tlal L\. Pa-"-' nc t iorm is bell1g ccmplcrei banking information_ plcr\T 5. N'av or Lt4aud t'cnlor - if the vendq is ne\\' or hxs uPdatcd qstem by sclccting ''yes" tiom lhc iDdicate rl;at this i.formarion needs ro be updated uithin the Jr.l ao*" ."nu ,o rt is field. lfthe vendor infomation has not chrnged since the plior Pavmenl' it' pi"L" inai""t" rn"t rhis information is the sa$e b)' sclecting 'no" from the drop doun mcr:rr rhis tleld. 6. Itttoice Number -input thc inloicc number (uP to 50 characters) .NoTE:Ifaninvoicehasmulripleprojectsand./orectivitieslisted.Pleasedividethcinvoicc on each r:levant lin'r Jt the inro *rch indir idual part, incltrd,n-: th': same Intoiee Numbcr :1 \./ . \()I[:Jitjsise-\lrerncl:,.importcntforUSErnkIe\m.nl.a::1]reil,.rr.,ir.,r:!: ' p:-..essei rfRcciprcxl \r:ire drts n.i r)i1ch ,,1 g.r.,1""":. : li..],. .r.",:. )__.1 i. t. 'i::t lD \tmher- npu he applicable ta( ID infonnaim fcratl US_ reri._.crcC corr J:i::j 9. i_,,n\:n* lnlornaion - input rhe Baak Namc, AB_{ Numbcr (Rouring \urrDcrr- rn,l Irr::.i -l..couut Number inro dle appropriate fields 10. -\iCC Fntdng ccr)truct or t )-:, funtii;q ])urc -L : roh,Cl t tn rirc;Uic t - rJ r"''' : i as.rutlin pro l:..{r,.2xrr - input rhe amounl ofthe invoice. . NOTE: Ifar jnvoice has multipleprojccts aad,orrtlvilies lilcd undcr iL thc rnr.r:cc o:nuurr should be divided inro rhe appropiite categorier 13. Cc ilcotion - \en\. tlat alt paymeG meet llle shn.lrrds lincd on the payuent fonl 1.1. ,f;otar,es - obrain signa*rcs from the Fiscal Agem N{anager and Director 01. idmilisrrarror atld Frnance (or CFO) to illustrate thd all slanda.ai f,*" t"""'_"i""0 . NOTE: Signature oftie RCD is nquircd for all Sp.rial paymcnt ".nii,.O]' Requcsii. 1: Alditi.ral Informaion- for ltlcA tlse. onlv. Irput lhc vendor.s address for Li_\ reli crec companies. nore WC for Working Cqial p nens, oin"lrac sp"ciJ il"nr",ion, _,1,,o* t"". . NOTE: Ifthere is a mandalorv intermediaD, bank he bank name and SVIFT CoL.re musr Lc disp!a\ed in rhe Additional Inii..nation section p*i"", "fa" ff",r;",, i.i." Retu rD(d Payment procedures 7.5.1 \on-US Bank poynents (ITS) ) 'lretsur\'\ill scnd an email alcrt notihiE :rndcircksr,n"Rcrumedparmenr< . - _ the FSp ofa rEtum payment. l.hc FA then logs into ITS q,.,J- p,".enrs.by At.C, counr^; or pavhent enrrv darc. oncc the searcll I}: -1,,1,:r::-a,.::l nrlo ilxtloi ls tnpulted ioro the svstern, tL s\ srclr u ill g:aerate a RCfum"a t rym,,,nfS Retumed Pa,rments are listed rt the sunlrE], I$el . . . 4 Xe pon. and include the follor, iog information, T.l-,1 Co!'lt of Rctumed parreens Sunmcn- Taiit ,iunber ofreFrmed ircms l..r the searcl: critcria selected Total Palment Amount- totalforEtn amount Total US Dollar Amoun! total US-D amount ofthc reNrned payments of the rerumed pamenr The FSP compares rhe banling informatio loadcd into Irs againsr the informatioD submirted on r,r Pr\,m.nl kequejt Form. lir:.-::: '::-l1al3rcor!"1:.:lc]\\:iiililcir:rrr:ticnc:1i3P:\,.r1li!':'_!(LioF- "1i_'FSI'cf:iillcli thc r -' \ i' c-m:iil' arc atlr:i's 3 co'nll'r'd Palm'nr Ltq!r!1 Fon_" c":riii.rs liie isstriTl:c r,", rcsecrches ll:e isslre ang confirms or rrlises thc hsr,!i;i: inf-o-.rnalicrr accordinslY ar '; (:) busrtr'-ss dr,)s oinoliiication li'':e' subnrjl r ne,:, pa\mcrt -nll rcquest tbrm r. tll! FSI'\\ itllin $.o IC-dPS-\-ECDIINVERON BC.gor . TIe sul'icct lire of tho Gmail siro\'ld rnoil ,,ior.,,, i;: iI|clu(lL lnr .ouDtq nanrc, ttre pal mcnt tracking conlrol nunlbcr 3nd stxtc 'PrJ mcnt hquin'_' 7-5-2 LS turhklo)"nc t $PSl t. lf a pr: ncnt is reiectcd b-r SPS. Treasury immediately cal)s the fSP li} in!c:rr: ther- oflhl Pa)'mtnl prohie;' ir, adJnnrn. Trcsun s Govemment On-line Accounting Linli S) rtcm (COAIS) scnC' ir pavmc'lt rorfirmation repon io thc FSP on a ciail) balri This repon rielails the total P.))mcn's e\ecuruJ bi' l reasul-1'Ibr tne Previous da.' The I SI' comparcs thc GOAIS rcport against the palment inforrnali()l en'.ered into the corc finani:,rLl :1steII1. .1. If thc r.fr{'rt indicates a reiectld pc)'ment, the fSP researches ihe issue alld delcnnln if drc int_ormrti,.n k)aded into lile ;ore iinalcial srstcm asrees wilh drc inlormation Protide or, the Pa)'n:ert Il.quesr Ionn Iathc Favurent infonnalion docs not asr€e and the informalion w3s impropcrh' loaCed into t|e corc jinar,,:l:rl sl srern. thc ISP canc.ls the Pa)mcnt itnd ir ne\ pa)Ine f ist Lercd inlo {ht s\slerlr' lhu nom..tl ; ..\nre'rr Procrsr is ii ]lorr eii aod no l'urthe: a.tion necds 1n bc laLcn t'l' dre !SI' The FSl scnds a;r c-r'rail norificltion tr rhe F.4. alerting thcm oithe dcl:rY and the rtason lor thc (, ti dckr. If thr ;nfcrmati.n lordcd inro rhc corc financial slstem agrccs to tlrc infbm)3tion subnlitted on tltc anr: I,r \rrcn1 Reqlc:rt F!.rm. tirc FSI' notilles th! !'A rja e-mail $ith a dcscription ol tlre issuc' allrcl,!) a coinf l(leJ I'r\menl Lrquin'Form The Ir;\ \vill eilher confirm the inlormation or revise thc bcnklnS ioformallon accordinglr' The I'SI' marks the pavmeDt as a cancelled pa\ ment in thc core fioancial $ stcm and altnits correctcd p3\ flc5t infornsliorr lD ccnlinue ll,e Pr)meit piocess- 9 (l) Ti.c I'.\ researcles lhe issu. rnC submi a nclv PaYmenl Rcquest Form t() th: FSP Nithin ht'o suhjcci The d.\,s .l notificaIion. Th3 e-mril addre is: iUCC-CPS-NBCDENTR'O\BC Sov' 'Paymrr'' lire ri th r ernail s!.ould in.luJc t|c countl nime, the prlmant tracking numbcr and slats Rrl':c.i - 7.6 RecoDciliation of CPS Pr\Inent uork t'rgether l. ln order to successtull!' complete the reconciliation process, the AE, FSP, and MCC must FSP rvill or'crset rltt .lrrsrrc thc rcconcilirti,,n proc.ss is complet.d accuritcll and in a timely manncr 1}c during this proccss AE rhe ISP and icconciliati.,n process 'viih I{CC pro\ tdmg rdminisrali\e suppon lo thxr lh( tr guarantce iL rt,e eE tcuel, tt " O,fF (or CFd. as applicable) Jnd the fiscxl Agent Nlanrger ill Procedures lbr the reconciliation Process arc outlincd irccess *ill bc ccmpictcd in a timel]'m;ncr. bclol: .i ,1 r n,:cc:in. ,.!_.. f,\A r.\.icws the lTs rcpons to moir;!.y Nc+i_ ) Bi:n;: i i:.,,titr:l -:. 'j ::..,... rr:..i..r t.. rL ;:,\I.1eir Dct.il r.l Re;on rllrl,,: r.r, rr.: ::\.'r.i:l l,r (rrj,r - .. ir,.i,iccs hs!e bccn nDpljed tothe correct FunJl ir""* -j^"r'.;,i "ui:i . 6. AflEr rcceiYin-s tlle Repor! the-FAA lltonciles the corcinancial slstem Sunrma4. Repon willi l,r. n)onlhh re ,orrs ulrhin .ve (5) tusi-D6s d"); i;;;;;;; ft"""iuror,n3 ."...a, are ae .ur:i! \firlr the rrllormelron in tL. corc tilancial sysicnr ' X,,;:::Jil::$H:d durins the tf,onciliation p.oc6s' thc Fd{ norifies rire Fsp ur,lizio,r rr.. 6 The FA_.l collnbore(cs uirh ,n" ar, ,o *o,vc issues thatarisc 9. i hc FSp researchcs ,n" 0,., solutions to rcscrvins rn" 3 oi[l]illi.3'*o during the reconcilralion process. on the Pa\Eent Inqurry Form and identifier P.ssiblr '" il"#,l,"jXj-'*t;:?#il:T ",* "e core rrnancirr srnem $hen rhe discrepanc\ hl,s b!c, i.1 Fuoditrg ofprojects aDd Acririries thro.gh thc permht d .{ccourt(s) 7.7.1 Creqio offie polmcnt Request F'.nL, 7.7.L1 No - LtS Bank pa],rnen, Requen Eornt TI!' fo',orving nrocedurcs outline the infumation needed J, \ ment Requcfl Fonn: , |'rcpared bt, - inpt.t thc name of the Fical ,o popurilrc rhe ricrds in the Non-Ls Barr Agent completing the form. :. Control -\'rurfict a number to be asiened^by lhc and rcsearih purFuscs. (i.c. oo00oo t. 3. 4. L:;'ir,'"'":;.:*'tt' that tbe ALC Fis.al A[:ent in scquential order tor lra.Lrnf d00000i, clc..., rd at the top ofthe form matches rhe ALC code assigncd /lare- the date rhal tlc pa].rnenr tbrm i beinS lnroice \unbet - t lpul the invoice otrber cornptetrd. (up to 50 characters) I as oirllinc{j criles _ inirul lhc conesn'DJin.! I"iCC i'roie't xjrl 11. :1i: I'ftject antl.lcii.i,l -" j\'1CC Dirision "cliril] br ccLrntD u.r !o: de\tlopcr i i,, , ivtic f.o;".1'Acli;i+ C'!ic Slruclure'f('n, ol Fin:rltce- l:. ;../,r,al - inFul $e smountofih. in\oilt . NOTE: l[an invoicc has mu]liple projects andr'r sct il:!s Iisted undcr it' ile :n\oicc amount slrould be divjded into rhe apPropriaE catcgones' 13. C t rtification - \ctii'that all pa)'menls mcet the standards Iisled on the pa rment lorm' lJ. 5ir,ar,r.cs - obtain siEsatures ,iom the fiscal '{gtl1t l\lanilgcr and.Dircctor c' Adminislraiion a:J l inance ro illustrare that ill slanJxrds ha\c ['een met 3nJ cenifieJ' US registered hltormotiotl' fot \lCA usc orly lnput thL' vcndor's.address. for 15-,ld,\xionol rnd/o: ixstroctions and sp3sial or in'ludc .l..rr,plni"= not. \\jC rbr Workirrg Capital pa'menrs :,U:es 7.,'.i.j L,S 6i,[k i\t.t',nt Requr\t l'on l ir. I )llo\ring pt.,!'e,h,rcs outirne lxnr t. Fropulat( the i;eids irr I're US B k kcqltst I'a!':nclll Iorr': . !'"ep,ar24 1, - inprrt tLl nLrme trl tlre Fiscel Agent complctlxs tn' fotEl ':. t'n'tt'o! ;\t,Dtil- - {i number 1o bc ^ssisrned bYthe ];ijcal Age in s('qtrentiul otdcr fir trackirl: an.l riicarch iirPoser (i-t 000iU01 . 00iJU()02' €t' ) of tire fonn maicbes the AI(i code assierred 3 . I erif.t ALC - terillcs t\3t tire AIC lincd at lhc top 1 td your couxtr-1 +. /J.rle- the &ic that the Paymcnt form is beilrg completeC' j. \'.r,r,r Ui,!tt.'l I'drL' - if thc vendor i' n.j\'or has uPdated brll'iog informalion pleuej ,!:Ji;rt:lhrllhisiilformatil-nneeistobcupdarer!*itlinthcs-vstembyselecting']es'fromth' rhis flelLl. 6 lhtoice iiuh,l.cr-iPUt lhe inYoice number (up to 50 characlers)' divide lhe invoic' . NOTE: if an invoicc has lnultiplc projecrs and"cr rctivities Iisted' please each rclevant lirre ofthc into each inrlividual pcn, inctuiing thc same lnYoice Number on on thc inlLrice to Nrn-Ui u"*, n^y."nt Form. ft; FSP \\illEouP lhe Projects/activirics Process only one ( l) pxl ment to the Vendor' 1. Ifucipienl -infnlltle Recipient Namc cracllv as it aPPea$ on the banking information . iiOTE l l)is is e\trcNel) imPortant lbr lis Brnli Pa]ments as the payme ls Nill no' h'' !" :'rLtr10t1r1erin't)uttLcappricabre,n\rDini)ix*iorf.r;,rus_r..1..s:3*0c)nirrri. tn ..':.:-..! r:*O:," inpur the IrtCC Fundbg S.rrcc !:rat \n< l-r?.,_ .::iiucd io rnc irlnili.! rhr e.,ru;cr or pr.rrchashe ordcr (pO). T)picat Funai.* Gr*.";r"1, j... l,:;;::,. .i;. : ;".1;;,.1, I I . \1:L' l,ni.ct and ..r.riy^._ inn! corrcspondin! -llCC Iroi.cr ilnd .Arr:v.11 coJ., as i, :c l'cc projec/Ac,t.;ity cia"{ rhc srr.*r"io# ;fii.:,,,",j)r:Jli;l;]il. rrrr: Iinrrl I:.,:,,r,a/r/ - inpul thc amount ofthe invoice. . N()TE: Jfan invoice has rhultiplc projects and,,ff riivities listcd under it, lhe irr orcc anrourl siro ld bc di\ ided into rhr approFEle calegories 13.C,::li.atioh-\enhtharallpayheGmcetGestandadslistedoD le F,3\m_-nt fomr. l{.5,:"r,rrrz.r - obrain signatures from lfie Fiscal Agrr! I\ranagcr and l)irecior ot ,\Cminist,;{i,,,r rnJt.iDancetoillusrratcriarallstaD&rdshaveb..-",*i"ra-i*1ii..,f...,...., )5. Ad.hiohal l4formotion- for MCA^use onl).,. InFn the vendor,s ad,lrcss lar .S (onFani$. nore \r'c for \\'ortins re.:is:ar.c c+id ;);;;;;-i.,#HrH.; i.:,,rruJr,,,r,s i-nd or '.7.2 Rcceilini: Imprcrt Fuhdt to a pernirEd Accounl ; lo rcceil,c [mprest Fundsi to the p(tmitled accounl:he FA \o:r-t,S.Bant paymcnl Rcquesr icrr. fn. ,atuc nt)nr\ed F,1-p. : 'il lln.irr.u, requesls lbc pa],rrcnt utiljziDc thj .r-rr,; ;"i.ill ,,,,t, *uu, Thr F.\ denoles $c rcciDienr a\. -Vcc_Counrr.v p,rnkr- $rth rhe appropriaic fl_ocal Badi),- or ,.MCC_Couni^. (CentE,l baak i.tlnutio" oi ih.ir.."n,lirrn "ror'.lr",nformerr, n. sc: ' ,l]lt'1[,:,uo-**"t lhese pavnrents fi owing rhe procedures outtined for regutrr ^-on-us tlarl J- Thc FSl, charges the e$ent in the cc financial \ (r spcnr on a specific projecr or 7.7.3 Reponi g and Recortling of pennitxd , il; systcd to denote the funds as disbursed acdtiv (re€ord"j * Ne,ts.c'ii;-pr.J#"?o?.t,,,rr but nof 1. Accoull Fu,(h * submirs rhe eFR rhrough thccgular eFR Srimission process_ which is fonvard ro lhe For FSP Usc O h. i5:rtJ,]lr lor rh. purporc otmc.on,{ dcliD.t! rnr) irclud cnr Suidc:ircs. Such ihmcd,.re 29 n(e.l 1 ,l:FS!'b:r}.sr;:-i\n.j\i.n_'r:rr'!i:r(coril::'r'c;::"" r-;:" "1'ti r:':heQIr' -:,'::FSPin:l:cncsal.rier';:ir)nei:\\l'''it)cJur'_'r:e'ij'::-'':'rt:lai?:t':'P3' ni:" 7./-.1 Ji,otl F.'es ccivirs trl'Ji shool'l cirrrgc in) b3nl' fc:s ir characd a bsti or \rirc l(c associxrsd ba [: Icc \'3s inposcd T]e Ii{C'4 in;1i:rl(s gLte CPS l'.it:t ti' i q r.'Forl' (:e' Appcxdts tr) l-hc suhjett -Cf'S-XRCOfnrnnr@NtiC'gor' par:lrcnt inquit-Y numbcr, thc linc or.tire rmnil shoul(l includr thr country namii thc internal *Parmcnt lnquitl' Bark }€cs"'TIre Pa;mcnt lnqui4 stor:ld ,1t ,tc FA' an{l slate -.rtiJ "r"J.. included iletailld informaliol ahoLll the banL lee anJ lllc recipier'I on comrnenr. sectron that bink fees v€rE I-he FSP..lill then inttiate thc tE.e *1r',..i. ;,, lts.e-'. rhe fsP \\ill rh€n l-rcasu^ !. ill escalati the requc\i inCiclte in thc cred the trace lfnetdei'
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\l r - .rm:ric;:ir il:::!: A.ssoci.)tion ,i L- A.ccouti13blc EntiB, ,\1. a - -{genc} Locado; Codc CO - Ceftrtlins O{llcer aiS -Common pa\lneDt St,slem D.\F - Drrector ot _Administrdtion aid Financc l)( L0 - Depuh Ch ef Financial Offlcfr i::O - Dars Enl^ Operarol Dtllj - Dir ision of Fnance DI. - Disburaemenr Re6ue(t Li f- tlLct oni. Funds Tm.nsI-cr F,', - Fiscal _Asenl l-,l!A - Fiscal Agent Accounlant L', P - I iscal n ccountabilitv plan F\rS - Finrncirl MaoaEeme-nt Sewic. FSP - Finenci.rl Services provider l\lCt - Ililleruriurn Challence Accomr i tCC - trlr!leDnium Chilkn;e CorDodion '.i B(' - \alronit Busincss Ccnter O\ft, - Office ofManagement and BlrEcr I'l-)R - Pal nrenl Detcil Repon j'r ) - Purchasin! Or.lcr (Jl:k - Quafierli.Financial ReDorr ()CC - Oflice ofthe General aouncil RCD - Resident Counu]-Direcror SPS - Securc Pavment System s,\UFl.- Socierj tbr WorlJwide larerhn_k Financial Telecommunicalion \\C-\\'orkingCapitrt ]J -:!: I F-' .iii-.! 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(L "PCEE s!e2A EiEE.i -" ! ! o tr ) o d (vr) tunsearl Sf) lua6V lecsll IirEF' iiiEE' !1i EiI: sEt til EIE +:;:r. :E!EE: s i;6 ; !s <:ie6E EE!ii! gt€:5h = t! g-. q) f ! o e L c (D U) l funseell Sn (vJ) lua6Y teasrl li!:" : L { ! ! a L (i ! -- _= -Ft: :v , li I. t:l" t., llD ll l- i-t,l-5 tl- l: t- € a :r p.TICit AL TREA''JR'r' SERt'f:'l!- ilil i gor' =n:i l'': :-E 5') : ! = F:'i\"; -r :' US I i- :-=: ,-O r:S; E:l-:':'Y STATE t l =t':T a n J ge'nent Servlae (:ii5) li':or:'ir: .e entruated \.J,t iq ':l:r , anj sign the fo'lc./ lrc l_l uraas (IT). l-re :l.'T Preilse mail the o'igiller' ''t c rp'ra:lcn via Federal ExPre:'-' tatemeni and F. ine i'lrllennium ATT)-: Ililision ofFina tc' C['S I'rocts'in: I Itt Nlitletrnium Chxllcn:c Corlxrl.aiior 8?5 l5'" Slr( et i"\\' \\'a-shiBston, DC:005 r, the F mail th is uncier your sole coitrol, Provr loqon ID may be known bY othe entered, but Your Pass!{ord is no After initial logon, all ITs'gov users davs to remain active' l'your accoun reissue ! ur Kansas crty Frnancral ;;;-p.;";;;k -;;t be submrtted to the or oassvr rd ID loqon the individ-ual's 'enter.t., ID. Il at any time during tn" ,og_on process at ilelpdes'r ,i""uf.i u.."-.= sr.rspendeJ please acntact the Kansas city Financral center (315) 41.4-210C. USER RESPONSIBILITIES: rnporarv pass!'lord !r-"t tn: u rogon to be responSlDle fcr the consequences that rcsuli EanK of Ne\ / York, You agree your fronr ihe disclosure or usc ot you!' password. To avoid compromising password, Yotl agree that You wili: 6iilIiGi"o r I"!:lil1:::::: . No't make your pass!'/ord known to anyone or put it in written form g6ss6ured. . Pass"/o'i t";UsT be rt l.esi 8 characle s, ccn:aci the F€Jerai Reseri' ' Bank ol New York for the proper format unattended' Log off the system whenever you leave your computer , or immediately tl a . We encourage all users to you must report unauthor'zec YOUr password, you should desk at (816) 414-2100 to have your pass!'/ord chanqed immediately 3N l---. ' :, ? "F EFH r I -r:: c.ni!.: c.;,,/ airi:or: -tl bls;:ress on th€ sis:a_, FriS system, fTs,gov, ts trrrlr€! you, re_oitrmare talks or you snourd nct hav€, yo, 3. e.s_-e \.r.,_ a..,..( r. -, ."a,,ts;;;;;. ri:::;,:;:;::.:: -,;;;;;;.J.:; ;;i ;/.1;._l: r,".1: to u .rust matntain re conndenuatiw of c'tdentrErs su:h 6s '-srr!a'd. Do nor lnon credentlals ta anvonE; you shot,'d Youncv.r be ask€.] .eveer your .",."i;;,;;;;;;I:urluthenijcitbn credenuals. 4, D, nct share passwords wrth anyone abe or use anour€rp€rson,s Dassword sessroni C. ebitir,es, yru iu'r,rre roeq"e 6. u must report all security Incidents o.! spr. o,, i" ";;i;r"i"d i,ffi'd :il:li:",f:,"ltii:i.,!?i;Jii!Bi:t; {wat,e, ., 7 Y.u rnust not attempt to circumvent any ITS.gov 5ecurtty mntrot mechanrsrns, 8, r,u must not esfabtrrh any unauthorizcrt hterfaces betw=n Ft,lS apptr.ancns and cthcr non_ " i;;.r?:';;ll[t: nt,-virus prot€ction nr€d,ranrsms on a.y systems cornecrne to .re Fr.q g. but n.i divrduni ::**.., ,, .vsrem resources {.nst wasie, ross, abuse, unauthonied u.,e or :u ,:y,:,..::":,jl-q iosure, anO mtsappro!nation. 12 You hust not proc€ss ctassfi€d ndtionJsE€!.ity hrormBtn n on the sysrern 11. in accordance \4tth ihe: i:ff:ff:J:,*"" 1: P7 your 5ignature acknotltedo:nq accepEnce you must agiee to these rutes. 15,Y:ushouldcontactyourFlqsln.ormarinsysteh.secuntyOffrcerortheKFCHetpDeskat (816) 414-2100 rf you do not understadany or tnese rutes. ACCEPTANCE External L,sers of the Financtal 8y my signature beto!,v, I acknowledge ls covered by, and subject to. su.h any v--ol6tion by me of these Rutes mtsy that FMS retatns the right, at rls scte my access nghts to ITS.gov at any time, { tl-1 fllt tlli lt s !nrtu.? 5.6Ir" ;i Ljl I t l I l i: ll I I I i: li I lil il I L f- t" r !ii I :tt: I 1l t. ! i.l ril 'il ll ri ll I !. :: .! 1 'l CpS pa\'menl lnquin forn: . I'l'I \. . .: I : t ;.. ;.,. r,.r. t:rr,::in. For.r.. f ron. I o: u bt ec: Iype ol rssui Datc S.:rt; -!!el,e! "iJOtCe =- r,JmO Iiecipjeni l!ame LICC FuirC LICC Prolect L4CC Acrivitr. Payment Arr1ount Expectei Dai. j;."".t -pt." .t t.; il l l ti