„ათასწლეულის გამოწვევის კორპორაციას და ფინანსთა სამინისტროს, რომელიც მოქმედებს საქართველოს მთავრობის სახელით, შორის გადახდის ერთიანი სისტემის დამატებითი ხელშეკრულება"
📋 განხილვის ეტაპები
ინიციირებული ვარიანტი
📄 საქართველოს პარლამენტის ბიუროს გადაწყვეტილება ნორმატიული აქტის პროექტის განხილვის პროცედურის დაწყების შესახებ (89 KB)
📄 წერილი (60 KB)
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📄 შეთანხმების ფურცელი (59 KB)
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სხდომაზე განსახილველი პროექტი
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საქართველოს პარლამენტის დადგენილება
🏛️ კომიტეტები
- საფინანსო-საბიუჯეტო კომიტეტი წამყვანი კომიტეტი
- დარგობრივი ეკონომიკისა და ეკონომიკური პოლიტიკის კომიტეტი კომიტეტი რომლის დასკვნაც სავალდებულოა
- საგარეო ურთიერთობათა კომიტეტი კომიტეტი რომლის დასკვნაც სავალდებულოა
📅 დამატებითი ინფორმაცია
ბიუროზე განხილვის თარიღი 2009-05-18
ბიუროს ნომერი 68
📜 ტექსტი
საქართველოს პარლამენტის ბიუროს გადაწყვეტილება ნორმატიული აქტის პროექტის განხილვის პროცედურის დაწყების შესახებ
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ხელშეკრულება
CoTI)ION P,\\ }IENT SYSTEII SIl'PLE]ITNT^L :GIiTI]11|\'r
B}' A\D BETNEI\
TIIT [IILLENNILI]U CIL\LLE}'G[ CORPOR{TIO\
A-IiD
THE ]IIINISTRY OF FN{-{YCE.
REPRISE)iTL\G TIIE GO\:f RN]\I[\-T OF GEORGIA
Drlcd Ns of \lcrch 17. :tt)9
fh;\ COIii''.li " \)"1i1\l (1 Si:\1 !!'FPLEt,::N-i.\-:....Ci;i_-,::liT 1i -! -7ar..,r,.rri ). Ci,lLr(: r:-.
(), Niil.jlt 1-,_. l,,r'.. ttrrr "rl,::'";-..: Lrr:i.: r i., ;t:i,r i. r.:;.1 [:1,,,.ci ilJ ],jrllcnni!it Challcx.c
(orporAtiori. ; Lirrrcd Strics G..:mnrent ccrl,orn',ioD i",t,'CC ianc lin Coi.eiflmrl.! oi Geo:ji, (iic
"G vefnnu, t'i. reilresentei h, ii:: iiliaisrr.r oi firEncc iih. ')IitusrD ). \iCC atC fic iliu:;tr] arr
sonretirnes refe[ed to herein indiridual,] as a "Pdflrl and toceth!r as the "pfl[icr.-'
Clpitalized icrms used and defined in rhis .A.greement shal! fuve the mcxninls !:jven to such terms herein.
Canitalized trrms ll,rt are urcd bul not deflned herein shflll hxYe tLe meanin! giYen such lenns in rhrt
ccrtxin l\{iilcnnilrnl Chillcnge Co:nDcct bY and ben'recn the United Srares ol Americo. t,cling through
MCC. and rhe Go\'ommenl. signcC in Ne\{ Yoll, Ne\\ Yori! Linircd Slaras c.l ,..mer!ca on September 12,
:005 (the "Corp.rci').
RECITALS
WHEREAS, the Compact sets forth the gcneral rerms and condirions on which the United Stalcs,
through I\lCi-. \\ill pro\rdc IrtCC Funding to the colemmenl ro ule to iinnlemenr thc pr.ganl in
(;corgiu anJ achic\e rhc Compact (joal and Objccdves conremplarej br. the Conrpact:
WrIEREAS, I\rCC, the itlinistr_1, and rhe Millennium Challenge Ceorsia Fund, a public tegat
cntity under ljeorg,an Ia\\, esrablished pursuant to Presjdenrial Dccrer No. j6 i, dated Deccrnbcr 3. 200.1
("rVC6 ) entered into a Disbnrsement Atreemenr dared as ol April 7. 1006 (rhe ,'Dkbu'seme t
ABreemcnt') *hich prolidcd for funher specificarion of the lerms and condirions on which MCC
Disburscrnenls a]rd Re-Dishursemenrs lvould be maJe in funierance ofthe Comoact:
\\'ruRE S, pursuanl to Section 2.1(bxi) of the Conrpact- NICC shsll from time 10 time nrakc
I\rCC Disbursements to a Pcmritrcd .,\ccounr or through such other mcchanism agreed by thc pcrties:
WHEREAS, pursuunt to Section 3.5(b) oflhe Cornpact, the parties now wish !o €nter into this
Aqreemcnt to memoria!izc the use of the Common Pa\mcnr Sl,stcm (f,s dclined belo$.) as an additionul
mcchanisnl to di!burse irlCC FuntJing:
N()\\', THEREFORE. in considemrion ofthc foregoing and the mutual col.enrnts and agreemenrs
sct forth hcrein. the Panics herebv aQree as follor{s:
I
Comnon Palment S\slert Ii addition to N{CC s right to make payment of each MCC
Disbursem(nl inrc a Permi(cd AccL'unr as ser fonh in Ge Disbursement Agreeme[l NICC. at NICC.s sole
elcciion. ma.,,elcct to make all or an) portion ofary lvlcc Disbu6ement:
(rr)br n::r:rs ofdirect p;:irr:!r: to a pro\idcr ofroods. vorks crscruices uDderthe Compact uplrn
th( prescntation of palment requests andror any otlter documentation requested b).' MICC (in form and
substance s:rtisfacory to NICC) utilizing MCC s common payment system llhe.-Comr on ptu-nrcnt
S.r'rterr" ). or
(h) by such other mechanism as N1CC may, from time to timc, elect ro utilize. Attached to this
Alrccntent s Exhibit .,\ is thc crdent version of the "Policies and procedures for Comncn pt\fitent
Slstcm , tinal approval date ofJuh 3l,:008, which sels fonh the cuEenr prrcrices and proccdurcs for
implcmenlalion ofthe Coll)mon Pa\ment S)stem (such document, as lhay be amended, supplemented or
rcplaccd hom time to tine b)' i\lCC, thc "CPS Llonuol'). Thc CPS Manucl may be arnendcd or
(iIor(i \-(-\r\o!P\yrE\rSysr.!SLrpr F,i.\r{ rci!E!r!:J E\rcLadCoB
.l
N,) othcr -A
uslqri rlPrEssxs
*presenrs D
ro L|cc
nrLL rhat
uat a5
as of
oi the
rhe date
dare of execurion oj
thi. Ag.",o.nr
*,*l**H*,^In""^YlTr_"-o:*l
oi
n
.";;;;i','
tpproval'.regisu'ation or rrrxr\
filin(
rvilh
rYnir
('r
oran*
qo\cmme^t3|,,
an.
ol:r(r
otrer
actiol
a'(r'll
h^rihis required in con
lr'..:r!tr
h'.':r:t1
So\ljmmelllirl aulhoriN
n.J ptrfonnancc
antt
D(.rfonnan.r h.ihp
Min;"r-. orrrris
Tlio ltith th: effedive0(': oflhis AEr;tme", ir,".',..,,,i,';
b;- the vtniitl.
^.,1:^
^
-"r,
::iffif,[".,T::lil
et#,i ;;fi;'dTi}:
To NICC:
menEtion
nsel)
Washinelon- DC 20005
United SEtes ofAmerica
l rl: t_202_S2t -360ll
Fa\r l_202-521-3700
Enuil: \!!]!r,lcrqenrllrinn imcc.cor (y.-. presidenr,
VpceneralCounsel@rn"c.gov
lVir trrsiaenr
Corhpact lmplemeniauon):
J i"*_i.6"rr*,r
To rhe Nlinist+., on behalf of the covctEtt:
To rhe lllinisn.:
l\liaistry ofFinancc
,\tr.ntion: Minister of Finance (princidlepresenrative)
16, Corqasali Sr.
Tbitisi,0t0i
G€orgia
Tet: (995-32)4_r-65_39
Fax: (99-i-32)41-6{-61
rr.
rnk{ral,
rolernine. L-q\. This Agreement is i inplemenling
aEre€rhcnt of the Compacl. forms irn
pan oisuch inremarionat a[reemenl anaid""J
a;L;;;;;l;l.s"of inremurional 1"r,.
(
l,t.a!]\-c.r-|',c:.PA]1F\isY:TEysFPu\fNit!ari!E\r
ISign:rturr p:rge brgills on thc ncxt Drgr.]
Gr cRo,\ - co[r.4ox p^yrcNT sysrE! sr]plr\E!-r
1! AcrElrh_r _ EriEcuno]- copf
J
\il\ ISTn\ .r: M 1':CF ON BEH.\LF
i\IILLE),\-IU\i CI L\LL'}.'C S COKI'?.,,,TI': :
n.,Q'1u|,",".Iiir,-r
n''
N:liiai
\amc: Larius i\lan.
I;r,Ll
Tirle: Vice Pr(sidenr. C,,miact Jml)l(,,,inrr,j, 1
h-(fS Vr_.ftDt (.tro!tto\ p\ytrErrSts[t\t St ppLE!
E\TrL .{cR EEltr \T Bl.r\D dfTr\,Lr:\
I HL Ilt Lr\\ )t ( B \tlr\cE
C(Eon_r | rc\ r\t, rHr llr\rsrpr or F,\... .
.rr
o\ aI,
t oF rl{tco\ fla\\tr\ i oI GfoRcr r
; iii .r.::
l :,i:il.i -\:il) fFi)aEiri';ias;(-r;i Cij,\:,
r,.,\ \:t_r\1.S.\: iI ..:
irir1
i:lil,
, .:
' U..irn,: \oljrl). &I{lr\ Chicf F:,rll:.-.11(). j:J..
:'l)'1 L
I E pouc;
L' Nt\\
[J AI)I{[:r-ISTRATIoN ArrD
FT!A\CI
n I,RUCItDL:i.lti
Ei upoerr
I
I
PLtl\'tulil Al ION
I
I ceo omcr
f4 orHcE oF mrRAL
I poLrcr' .,1lD
DiTERNATIONA]RI-JLA-TIONS
Il c<.xrp.,rcr
' r,;xei .it.'l'norat
t!^*'
i ??lcr
t
E cor.rr,,rcr
PLtsIJC AFF,C]BS
DE\EI,oPN,1ENT
i
IN I
D colcn_essoNlr ,r:ro
COTNSEL
-i
I
l. .ru'l'IIotiITn:s
:.1 St!tnrory -{uthoririrs
I
l\jiljcru:ium Challenge Actof2003, rs amended (21I'S.C [7:{]rtct)
2. flcckonic Funds l'raDsfcr (EFT) fule (ll CFR pdt ?08)r, Manreerr-.nt of Fcdcr;l A:,en..r
Di,irur.(ments
2.2 Fcdcrll Govcmment RegulatioEs. St tderds, eDd Ort6 GuidaDcc
I, Co\.ernmert Accountnbrlit) Office (GAO) princi,les of Feder.l Anpro'riariorr I.a\.. \,r,lrrDrc ll
Cbipters 6 and 7
i
CAO S iandards for Intemal Conrrol ir rhe Fedcral Gorcrnmenl G_,\O. {I D-ot-21 j.I
Ofllce o{ lranaqcrhent xnd Budeel (OMB) Circulz, A-l:1, Ir{anagcmenr.s Resp.insihiirr\, 1...r
l|rcma, Control
4. LI S. Dcpannlcnt cf
and Reponing
5
L' S. Dcpadmcnt of Treasun, Financi.l Manual (TFl\i! Volune l. pr :1 ,.i _ Disbursing
6
U-S. Depanmenr of thc 'Ireasur), FiEnciil ManageEnt Scn,ice, F.deral As.ncv cuidanc. l;l
Classif inq Pavminls
l-' S. Departmcnt ofthe'Ireasuq- Fiuacial lr{anagement Ser!.lce. ITS_gov User,s Gui,l.
lJ Ilelxlcd ltCC Policics and Procedures
I. I\1CC Fiscal
ccouorab il it-v Cuidelirrs. November29,2O05
l\lCC Policr on Susp€nsion or lcrmiation of Assistalce and,,,or Eligibiliw for Assisuacr
\ICC Policl Regarding 509(g) ComFct Support FuDdin& Seprembc. I I. 2006
lolrcies aad Procedurcs on Authoriring and RccorCing Commitments and Obligations (Scction
llr,'
5.
Policies and Procedures on Advances(Section 3l O)
6.
Policies and Proccdures on Compact FiDancial Maq'aqement (SectioD 710)
'1
Policies and Procedures on 609(g) Flancial Man€eEent (Section 720)
rcqur.$ rh,r moir Fcdcrat p2vm.nc b. nric clccronica,ry waivcrs
ir. avdiablc ro ascncics ro hJi!iJurl
llll.r:fT
r.:rt:.nri. lul.
ho\cr€r, n,' \vJrrc( c arailrbrr ro r.nJo6 tsa
yendor
"nd
pr)ncnr h] tl:f
rcsul! an]
ofrhe Fcdenr govcmricnr x rcqurred to rcccr\e
,, ,,,. t.',,, ,,4'. ..
3.1.; ('':t:..[ ]lin1,:.i!:l ( t:il.1((-J:t"
.
/.r',lloiizet ec.ei:i t|r.xslr (r: Tr.erLri'ir l;:l
3.I.: rc1u+* ChictFinoncial Officet (DCFO)
. I Yidcs manngcrial directioll lo thc Di\isrcr oi Fir,gT ce cnd c e:secs the llnancl'l
ainiinistraiJcD of NICC FUDJs
3.1-3 /lssistaht Chi?f Finorrcid O-flicet (ACFO)
.
\'r'orks .,v ith thc FSI r. prepirc periodic status ol Colrl ir lct fulld reports firr 1}'e Rcgiona I Po in1
cl'Canlact in Compirct implernentxiion, and the Ofhcc oiGcneral Counsei iOCC) io
.trrngthen f rancial espects of Compafl mlDasenler)l
.
Irovldes gen.'rll oversiglt oft\lcc CPS processes and P:ocsdurcs
3.1.1 Ptogto Anollst/ Olrtcer
.
Dc1'elops aod maintains repons uscd in the reconciliadon Proccss of the FSP and thc
Arcountable Entity (AE) accounting records.
Dcvelops a-.rd maintains the Pa)'menl and lnquiry Form Templates
.
3.1-5 Scaior Actounlonl, Financial Anel)'ses & Polic.f
.
.
.
.
3.
Dcvelops and maintains thc MCC Accounting Codc Slructtlrc
Maintaius rhc ITS Urer accou:rt cnrollnrent info 'Iation
Coordinates ITS User account enrollment ard malnlcDrrce
Assisls FSP uith researching and resolving uDprocessed p3)ments ard notifies AE on sratus
1.6 Exccutive -4ssisktnt
.
.
Coordinates ITS U\er account effollment
Nlaintains and cheols the CPS inbox on a daily basis
3.: Deportrnenl otComnrct Implem€nt tioo
3.2.1 AccounlobilitY
.
.
.
.
lro.. idcs sencr:l oversight ofCPS paymerls to veDdors
I\{onitors and gives assrstancc on bank account balanccs and cash flo\ls
Assisls ir-couDtry Fiscal Agents (l A) in using the CPS a.nd assists wiih the resolution o[
processing o. rcporting issucs
Coordinltes with Fiscal Agents and fic Division ofPinance to provide CPS training
33 finunci:rl Ser!icrs l,rovider (FSp)
.
.
pa]'Eer6 and sorifies $c .'\I on srnlus
[aymenrs
Sen.js dre pr\ mcnl Del3jl Reports to
of rirr.s.
l_he AE on a nEklv ha{i\
ricsl.nd\ to Inquin. Fonrr sent b) the AE
eslablished timefmmc
$ ir.lin r$o da.,.s anJ rescl,,us ilsu,. r\jlhirl
3.{ Accounlablc Enrit-.r. (AX)
3.4.1 Dircctor ofAdminislralion and Iirot cc (or Chicf
.
.
Firnrrcia! Oflicct, d, opptiahte)
Oversees all adhiniskalive and
fir ncial op€rafions willin rhe AE
Reviews and signs
payment Forfts
pry-;;;-;;iccurate anrl ccmply r, ith all
Decessary regulalions
a
3.4.2 Fiscol Agcnt (or llinistry of Findjc,
,o'*.*"
a, applicobk,
is correct through establishr,d liaes r,l.
and amount
enr Rcquesr Forrhs (US BaDk vs. Non,US
or
Conrrcl
and DRs. and submrts them 10 rhe
Il:rnl. r
Regronal potnl
llairtains
,.ffil|ililillffi..]$30d
\ I.rrriixn.
.I, SCOPtr
Thcst fkrlicics a-od nrocedurEs esublish Eu
idelin6 for the financirl admininration
ofthe I\'ICC common
Pa) ment s*srem (cps )
_,r:., 1., s :cr '::':: r': '':' '' : i'r' 'i'' l'_r !f'
'
r-c"ricd r" I iiCC -' iinlr:'al sl:i:rr-
-: r:r:
llthori:eti r) rk)util . Budget authorir) amounl auihorizcl i^ Ihe
Bank Rottli
;,-,r;,;i"t .
Disburs'ment R'quest-
firrds lC, tl_c uhimatc benefici3ry of a Pc)'menl
^Itti)od
medrods arc S\\'IFT, Chaps' CHIPS' andBSB codc'
oilitrS
-Thc slccific method uscd to route
ncr('rcidrl' - Thc ulti :le receirer olfunds from a pa)ment'
lkntfici,l\'ttx k -The bank 11herc the bencficiary's account is hcli'l'
uavs: (l) thc act of
inisrr'rior' of Financcr'Crricf
ly sigring J,a)'ments thrcugh
TIi\
Ct\.Ii/icotion - Thc ptocess ofveril,\rng a palmcnt h CPS
lhc !'iscal Actnt AccounEnl. Fiscrt agcni Manager' and rhe Di
pro""..
Iiilrancial o l.tlccr sigins ort on uI pry."nir; o;1::1 tt "
.u;rique
SPS
that has btcn deYelcped to make ComPact
Common Pa. rnet,t S-r.sl?r, /CPS)- The overarching slstcm
poymcnts lo l.lS Danks and Non'US Banks'
Act
('t)npacl- A gEnt made by lrtcc to an eligible countr-v under Section 6(19 ofthc Mitlonnium ChlllcrrEe
of200l. as amended
Co,, ,act hnnlcmentation Fundi,E |CIF-A po
('o
disbursemcni lo lhc AE immedratel] after
C,)mpict imptcm('ntition funilln! is crtegorr"ed
Mrll,inniu:n (-l,iLllenEc Acl. a< atnmdrJ. rnd ri su
Suppon Fundug. SePtember 11, ?006.
to rcquest spcndinB allthorit-v for the ncxl
Disburscnt.ttr Rcqucsl fDRl - A financirl schedule that A.Es use
fiscal quaner or such other Period agreed by I\lCC
Account' lii) b)' the Iiscal AqD[t from a
l)irtrrrrserrc,7t.! - A pr)'ment of funds (i) hy the fSP to a Permi$ed
othcr
tltc AE's extemal vendors, scrviec provid
l,t-rmittcd Account or
h are
c baDks may rcsult in altcmativ€ paymen
recipients. The ule
bilirl
,g,""n'"nt L"lt""n aI- and the bJjlk ard
rfu,icribed io dciail in
['l.n.
transaclion oritinated b' cash' chel:]
tl..!roa:c Futldt Tftnrtr fEFl - Anr- transfcr of funds' other than a
th'ough 3n elecnonic temi,'il'.t:1"11,"::'-":l!:II'^"j:Tfl::]:
rhai is initirtcd
'--ting,
,,;';;;';;;";;;
o:stmrrat
I) Pcr
o:t-;tbo"'tng a financiat i*titution to debit or credit arr
tir i. for drr PurPose of ordering' instruc
il.;cn!
an)'othcr rccinients lltt:
and
t..!!r ul I'rndors, EnPloYct-s ond othr Rtcu.itnts - Vcndors. cmployecsCIF
agreemcnt or 6lr'l({) grrlrl
works end serviccs io rn.ft in tunhcrance ofr ComF3ct
ptu'vide
8oods,
afreement,
such as Accountlnu
main finance functions
liinncirl Sarvicc Pro|iier (FSP - \lCC utsources its
Colorado'
,t.il""it p"l"ui", ""a systcms to Tle Natio I Business Center (NBC) in Denver'
xl Inllnxgcmcnl
'll)a plan approvcd by lvlCC.detailing
[.i\c.ol Accountabili|' ]'ta (F,10 compact'
;,il;;;,;;;';;;".es
s [or tlre implimentriion of rhe 609(3) grant
ag
r,..,\,::_\'.i;,r_ -,ir\r:,;:.,go,,entsrnic.1F,\rsj;:.;:,d..;';:,iL,;-:,,iifil.,"',.:;,,;.i;.:
1
,.,..,,::]
\.,1".ii1. ar.ounl rhal ijfansfrrreit:( .iei: :.!,.j.c..,i-,.)3Ljnrcr\i,:.
:.
lni "ilr.C imrnldratc crsh neeJs, I e., necLs 1t a: .Fi.
iccL to tnc -i1 cl:jr irot,l-,
linircd anJ r. d.tennmud,
firnds lmprcsr is ir subsct clquanerl) spcnd ing authorit!.
Intcrmediar-L Drmk
lhc i]mormr ol thc ImPrlSI IUIh
mz] nor c\cecd lJ dii s suppl_v r,t.
- A baol used betrveen the origihator a.nd & rEcipieDt banl.
umber [red inter:ratiooallv ro uniqucll, identif.
r
use is t,, d€ntih. a cu"to-". *"or*'",if, ,
n,i"n.,.l
ents, and r, impro\.e rhc porendal ior srraichr t,irou!,|!
lnh'mationol Treos n,.Scntcs dr.S/ _ ITS is ticee
tcs Fcderalaeencies tu issr.
[oR:l'.tl c'trrcnc]'palments tia direct deposi! sir€
.r. ,n or". 150 counrrj(),.
AdCrlionalj-\. ITS enables agencjes to ii,Ie
.naiionuttl,
,rirf,ort rrr;no ,,
conesponding U.S. finarcial institution withinIasfer
tt countr).r,anlos atv Fi okcior centcr (KFC)
-rr.Jastfry's Regionar rinanciar cenrer
e!''lri r!)PUr
rcsponsibre for adminisrcrin!
ML( 's ITS rccounr
,l't..tk,nol Bus,ncss Cehtcl arc) _ Mac.has orrsourced
ils Aciounting. Accounts payabtc. anil Svstems t(.,
Thc National Business Centcr INBC) in Denveq Cotoraao,
wtriO servel
i"'fSp.'
*
Non-L'S Ban/(l - Bcnefician..s banks rhat resilc outside
of rE Unied States These paymcnts w;ll hc
proccsscd tnrough ITS and SpS.
P,ntu t D-toil fupo.rr /rDRr - Repon provid.d by the FSpro(be
pa\ nrcnts tor rcconcilj0(ion purposes.
i;;;ffi'';lm j;f'-
Fiscal Agenr rn order to shorv status oi
Form complcted bv dE Fiscal Asenr $t'n a quesrion
Per itrcd -.lccourttt!) - The dolar-denominated co
i,J.' ri:1r ai. c p:Lrrcd in lhe pJ..rie.:. rc:.- : irr.
s[.,i.rlr.anJ.rcquircd to m(et impresl f.:rJ uses ti,6 p
rcpuflcd ba.k to NiCC on rhe euaner[ FinancidRepon.
arises abour a paym.nr and i!
I
--j " i.1r. \r ,:: I Si' r!r'rI '' i' ': fir\n':rr'- '
/i..i.j!. //,
', re r,'CC .: r. c..r!.._i. ,{: cruntr,, iiJjii: )ttC'q,;i: ) lr.;,rrl. ,i'l--. -T)reFr:m:r'.a rci:r€slni:ir ' "1
io l,S tlo:rres.ic lrlli:s.
S,:ctrft ?4t]t':n: S sictn /,51'.Sl - i'',silnr usedto disbJrsc fui''i
/;i\'ll:Tt - i' nen{crk tlrcl processes an(l
S. cit l .lor lr ,rkilidc lrt?rhank Fttlonciol Trl?comtnntic'ltion
counlrils i,$ifo c(tiss vill be uliii7e(l
trmsmiis fini|r;iri mcssxges an:ons members i'ni olhc; ustts in f -i7
t.r process rirc Nt)n-US Bink Paynlcnis
- Bencficiary''s barJis thai rcside in tlre Lrilitcd States Pavments
LiS rarlir
to tltcse ba:lks Eill be processcd
throrAh core ru['lcial systcm atrd SI'S'
l'.rr .r 1).rlz - 'uatc \vhen rhe FSP seillcs the Pal'rncnt with thc reciPi'nt bmk
6. Policy
6.1 Or'€nic$ ofthe Common Palmenl Svstem (CPS)
countnes to disbrtr
MCC iEtends to ulilize the Common Pa)'mcnt Sl'stcm (CPS) for all \'ICA eligiblc
ernpio]'c
c'orpr.,. Cu, ard 60919) grrnt fund iatmenti directlv lo rcndors scrvice Froviders and
lrorn the 1'rc.rsury.i NICC ' FSP uie'CPS to
dirccil)' 10 vendors to pai ti)r goods, uorks
r(munerxtktn for.{E empl.'}c.) lui serric(i ac
lntcmational Trrasun Seniccs (l-1_S) ld the
scctions 6.l.l and 6.1 2 beio\\ '
6.
t.l l lcrnationul Tt"asury Sen'ices (1TS)
ITS i:r ilre Treasury''s rveb-based lntcrfacc th
pirt rncnls via dircct dcp sil. \vire lrunsler. or
non-llS banlsinovcr I l)c"untrle.. Addili
intemationallv \i'ithout using r corresPondmg
no l!.'s associcted with rhe use of ITS
tl.I.2 Securcrl Poymcnt S)-ste (SPS)
tir
funds
l )e Sccured la\ment S). st!m (SPS) is a duJl purposc s) slem ll is used to: ( I ) disbursu
b] scrvmP rs a !va)
banks
I
;;;;t
..nif"
n the Uniled SEres: and (2) suPport lhc ITS pa)'ment Process
cre arcd in the lTS All l-l S pai ments are cenilied bv the FSP-in
ia a summaq level certification used to ensure the valiJit_v
sPS Tle
ofthe pal''ments
entered into ITS.
rltioilotheutilizltionofCI'S,l''lCCuldd$bursclundstothoPermincdAccountdcnomin'tcdinUSdolhrsTh'!_isc1l
iLl" .-ai+,rse tunJ-' i s doilrrs oi cotrvei I ndj ioto locllcurencv ond Lr:nste!
""rir in loin cEcnev bcior' ndilng I:r\ m'nl'
drnomrutcd
,i".,,,
rnto th' Locllr\'rounr
h'F.c\c. i:.. enij (Us aEd Non_us bank)
bod, rb,_. ;_;";
#;;;:
. . i.,; :
,'- I, r:.'..r:i,r,: i..r,
63 ProccssiEE CpS paymcor
s fm transnissioo. approve, Jrld send
. The e-Dail addrcss is:
thc fDmrs ,.;:r
cct line of thc cmail sIoDld itrcludc tlr€
.
saalc.PryncDr krque\t.-
countrr
NOTE: ln rhe elent rhar €mail is nol available,
anapFoved ahen)ali\e mc$.d is vjrfa\
(.1('i ) qhg- 7:s L Thc rover p3!e
a!
subj.cr should
O.
,"r,ll,ir""'l
rrrrml.rr'r. od st.rrc "Pcvn,.ri
n.qr"*-
;*f*l
"**"
' r''l]'n](nt tr.rci'in '
I lle fSl, hrs lhree { t ) t,usiness davs to innut
and.ceni,i all pe\menrs in thc apnronnarc
s}.st(m lr,,m
ri ic,pr oi.rh( corrcsp,,rJinr
Fe\ ,,enr form eaai,;.r"ir;,,i".f*ori;'#;il,l"];i,,:,r_,,
process and disburse the appropriate
.
NOTE: Non_US payments u,ill NOifbt processcd
the
I
pavmcns
month.
For thc .pccitic loms. Dlca$
cohutr Applndir D o r rhis _curD.nr
",,,
by fie FSp the last four ({) business
,,,
da},s ol
-.. .r ir li (
6.1.2 lleunrd Paytrcnlt: Non'DS Bnnks (ITl:)
FSi rr'ciYes x pa\rnent rejection
V,llclr i f,,1\'rncni is returned due to inDorrect banl: infomalion' fic
maticr arrJ dctermiring th: bcst
noril;::1,c;r Yia lTS. Thc fSl' is rcsPonsiblc lbr investigltilr3 the
NiL!
.o,,ir.
.-"
- - for r"rolvi,,,lL thc issu'3 Ifit is dcttnnirlcd lhxr f'e bairiing i:1tomlr'' 'il
-- oir.tioo
i.p'.op*f.' loa,li'l into th': st'
I)l;'cneclcJ
ITS s:rstcm
is obrainci cnd loaded, and a
infomalion is
ing
falmcnt p.ocess ,rill rhen be
l'icase se' s'iciioD ;:l of
corrccr- thc FSP a,.td the liscal,Agent work togctherlo lesol\'e the isrue
lhis J ,.:ut:lin! fJr sPecifi. ProccdllrEi.
MCC account 3t
Ior the original UsI)
dr€ follo*ing infc'nnation:
If a rr:ynr etrt is stoppcd ol retumcd,
d its th e
i*,i.rf ii,, ir'" c'".,,"rn.n*t o"ri"
"nlo*,lXf
c n itt pro, ide email no
. Credil amount
. Drte the agenc)' is credited ti.r GOAIS
. Original scheJule numher
. OriSinal Pct'mcnt darc
. Benefici,r4'nrm€
6.4-3 Auuraed Pqmcnts: US Bank (SPSI
reconciliation bct*ee[ NICC !
Rerumcd LIS bank plym€nts arc normally discovercd in the dailr
is responsrblc lbr investigsling lhe moBcr
corc linancial systenr antl the
rrect bankirlg intbrmation was Provideil on
and notif-ving thc Fiscal rtgcnt
US banl payments sce section 7 l ot thii
,l'," p"y'^"ni."qu.rr' Fo. a",o
documcnt
6.5 Non-Rcctintoll'aYmcrrt
that c fr\ cnl-has not b€en reccr\''J'
L, circrjnrs;axces !, herj - pa) inrll rccipirll' i- iorms tiic ]\i
subminrng th(' CtS Paymcnl lnqui4
the AE initiatcs a scarch tor thc Payment by lllling oLrt and
is:
Form (Sce Appendix E) vir e-mait to the FSP The e-mailaddrcss
'fhc
sbould include lhe
cmril
of
thc
linc
subj€cr
xnc.gn'
by the FA' :rnd stalc
cr€iled
oo.", tt,* ir,ero,rl p rymeri inquiry numbcr' the numbcr
iitt-irs-iicueslzna
"ruottl'
"PalmeIlt Inquin.''
{
Somc issu.s mry bc rcsolvcd rt tr. FSP \rrL}Iorri
thc rnlolremcir ol rhc tiscalAlenr
t0
! p,,.tnw:r u.xirtt_L.S nunkc (IIS)
\,...,. .: -.. - ,..r^.,"ljiii i-.ar::s ltrc AE
G5.
n)i.. rrjLixtc an., oi_fic f.lloNing aclioo thr.
. l-r,r:c Rcquesr (Claim ofNon-Recei,
. St.rp palnrent request (Checks onl)
)
. \.\ire rocall request (\\rircs)
The fSP iriiiates the search in ITS bv creati,
succuss[.Jrl-v crcatcd an.] rerit;ed
the addilio!
arc N-iricr,llt, p rocessed b) Tre.lsury withiD
s
.ces rcqncsi. Afr,.rrhe FSp n.,_,
rest ts irrlries.jcd, Senjc( rcil,Jcst!
ir) s
6.6I)clr)cd l,aymctrrs
: in a timcl! Danner. I-ro.n.c\.r_
.i longcr pcriod ofpa\.rncnr nr
d Ii itcd banJijng infrrslrucnl
iicies. Should de,,lt-s o.cu: ilu. to
timrng of CIS l,a)rnext or!,cussir,!
6.6.1 Tncing po).merrt
\\/h€r l. pa\rtcnt recipienl ldorms rhe AE th
nt has not been rcc!,ived- tit. ,.,l
mll\ initiarr r'tiiice Request(Claim ofl.bn-j
I'r!\ nrcnr IllrtrrirJ. ],Jrm {Sce Appcndin E) \
\tCC_CpS N B(.DE\-\rn.a irC.gov. .l
ro!orrl rtmc. thr inrcrnal pavlnenl iqui
"l'avmcnt lnqrir.. Tr,|cc Iayrnenl.,
FSI'by subrniting rhc Cl,s
The c-nrilil addrcss ii.
'e email should include rh1
l,cr cre:rtcd by thc F.l,
:rnr, st:ilt
The FSP llill in!cstigare and \vorl u ith
missed par.menr lnd reissuc rhe palmcntb i
,r.lve dte issuc thar caused rhc
fr
6.7 ITS Scr-Up
lhc .\E cbrrins xrccss lo IIS hy comphii
IJ.-,nfl nmcrt of AdmrniJlralion
ircl,,rdes rhc follos urg forrrs:
.
.
.
nnd Finance (Al
ITS Orgurizarion Enrolirnent and UE
User Responsibiliq,and Rules of Bel$.
lhe Authoriz€d Sigmturc CarC
I'luJ\c sec ,\ppendiccs A-C for conies ofrhesr
r,'.\,nrplclc tl.s forms anJ recei\.s IIS
t(, ohtain acccss to fTS.
acccss-.
6.7.1 Ohtaining AE"nq,Locotor Code (.,
' lTS Set-up parkage to N{CC:
: (DOF). The ITS ser-up packasu
-..rcral Aglencics
sectioos explain thc necL,ssary stcD\
AE r\irh allof the form, n"i.,."^
6,7.: -'tir !!!ir:' )::'
Accis.- 1 l;S isc.-iri;l!i!1. r, i-'se ii-\ r:'ri fls<\r!r
iiif ,,l,r.,u:l D'..1'. Accc.s is tun ei c'rryJll€d L
I'J
,l.,r
licl
rsi'.
"no
.ts ,r"t. 'iilbcassigncd
6.7-3 ] fS <lryuni?liot litdlmcnt ohil Lscr lD Rcquetl
Ccnl':
r\J]'1njl'
'i+,F'inancirrl
role *ifttr thu
re u'J" '!'l'n'rJ
bilil cf I':];ner't Inquir''
lor"t
Thc t ::o.1in:l infonnatioi is reqrl:reil :o oblain s)-stem acce's:
.
.
.
.
.
.
.
is i')r init'ul ac'ess ("Ne\\r')
Acliorr - incic:te b] checking th' appropriate hox if tlc tcauesl
or tc revise 3a c)'is.ing indrvrducis ("Changc'_)
lhc
ig"r"y Locator Codc - ltCC s Division-of Finance assiSnr this codc and inserts it on
loim prior to sending it to the AI
if lh€ us'r is l'!r' r'
)iame - the nalne of each uscr requinng slstem acc'ss lndicatc
deletcd
c ht,rgin g lris/hcr assigned role. or is being
Tefufhonc mrmbcr - include each Ddividual s telephonc nubber
E-mail address - includc each individual's c-mail address
access will h3vc thc
User Rolcs - AE and Fiscal Agent staff uscrs tha! requic s]'stc
r''Nrts $ithin tir(
qucl.l
and
+,,t-"n, t"qrl.]_'.ot"...1r;.11 ni1.-'r'5 them to rie\ pavmenls
s]slenl
a chsnhe or dcletion
User's Logon ll-l - olrl)'Ior use bl current uscrs \\ho are rcouestin8
criginrl should be mailcd to IUCC ai:
[)ivision of Firrnce
D€partmcnl of Administration and Fintlnc(
llillcnnirm Challcnge Corporrtiun
875 156 Srreet Nr*
washington' DC 200(15
ATTN: CIS User ID f,nrollmetrt Coordinalor
the KFC-'lhe KIC
\{CC lvill conplele ('ction Ill ofthe form and suboit an approved rersion to
.rl;ltlrru" r."inont andpasssord lia cmailto ach ind iv idual user rcqrt esting access
"
j':s\r\crd; 3rc th, s, l-'r..f.'rsibiliij cf thc indiriJlal tlser and slrolrl(: n5l b-i shrtrj'! \\ith orh'r
ie\\'ed by othcN Passwor(ii
i.,tiridrrl. or.t.in"n do\n in an Unsecured form vrhere it could bc r'after
90 calcndar days_ or
Plss!\ords
u" Ieast erght (8) charactels ill len8lhrnuo
-or
-erpire
'*,r"ai",ar'
are
^ iiu pur.o.oil i. suspended, lost compromised. All users eocouraged to change
pass\\ords ti'equcnllv to a\oid compromise'
rvln ?0 q't) lfan individual \
To rrmaitr sctive. all ustrs nrust lrccess lht slslcm at ltast oDce
must he submitttd to r\lCC lo rcissuc a nc$
, .:.iun, ii o"o"urr,"a arc to inactivitl nes pipenrork
li.
6.:.1 ITS4ov L'slr ResPohsihili\'sl..tentent and Rnlcs of Btht|ior
ll
6.7.:,.iftlhori:cd Sigrloturc Card
ipnature card to I,CC (Sce 5.?.1t. T
rheir rccords. ivlcc ,r.i fo^r.irrd I
and acceptance via emaii to bDdr Nt(
6.7.6 Obtoiling Accounthg Code Str-rurelor pal,rt'lrt
Request Forrns
I\ICC Sen joa Accounlanl Finalcial Anal-vses polic.v_
&
p,wides each AE \\,irh a uniq[c Usring
cf riir
l.lCC.CPS l-undinA. proiecl. and Activiq
codes'ff".."" ,. ,i,"--lfCi',
p.oi".L,,i.t;"1^
(lruJ;uie)
,
,.
"'
-C,,u,_
'
t}ar arc nccded to complcte thc pavm.nr n.qu.s
ionn..
6.3 Rcporl.s
lhsrr ar: t.i\rr m.rin refpninc lools availrbla.for
;:,:,: J,e,[:i,f::I,:;:X
",]H,ffi
r€conciliatio! betuecn the AE eccountrn:.!
sysrcm
,ti
sysrim. n.pon,.
,gl,,,lii;;;i,;'Mil'ff
and
6.8.1 ITS Reponi
;\lCC_s Division of Fraance- the FSp,
ortt€ Fiscal Agent may acccss the 1TS reponinil
f'uncrion l(r
rcpons and qucrl.spc.cific palment inrcrmeiion
ro rrack bencliciarics. yalue drLtc!.
;:l€]l::_r,j-vmTr
jy
r\tpuii. cunLrri
r llr.:r Jr.
a.,.r j j_rrb incluJ(:
ilsu lno tr a,s Ora.le kcponl
I]
'Iii '
:i 'i_':
r-l'
:-rl-L'r':;-:
iJr/ll'1.,,'l-:r
"-''_ls1'
il"t!']':'lin;i'l-'
':r:'L
.rc!i,..,il.rl.L. rcixi7lr il Tll! l"-1":r:cc l'rt;nc;l: i':'':l'[;lr
,': ddxi lri L,.
on !" cllr::_'\r tiI'h' rt
a i,,.r!r,t), .J, rrIl i,lrrJr ii.i..1r - r,;jo\^ s tllc usc; r:r r:a:5 ! lirf!',i::iii:ji)
Lr:
a'' ire suin[r:i'
trcc.s.;d iil u!L- iTS The Curcrrcl'lur:ir:ses i{e;''; c::1 !'rrEisr"
j-!)t.,1 :)!,,'
.
.
lc\el ot:lt'.
.
.
.
o'al servic' r
,'tdJilicDtli Sr'\i.:cs Ffarr! - allo\s thc uscrlo "cess i::i''nr'aiicD oD aC:i
,"qtr..,"a t.,r, p.;'."nt (ie Irlcc rcqucsL st'p P3\'n)ccI a'''i \rilc rccell)'
"
address, Bnii
I,ani Inlrnarilll - ll]ows th!' ulicr to qucq'tr3di informllicn suc]) as S\\ ifl
Narnes and thstr r.spccli\'e adCrcsscs in ovcr 150 coun"rie''
counlqJ
t'orci?tt Holiriat' RcPo,lr - allo\vs fte user to access inlorrmlion resarding ioreigo
hc.lirial s.
Ihe rx'el[ion ofthe
Tho repc(s can be vicwed in IITN'IL. E\ccl' PDF or CSV fonncls \\'ith
il.,ri l'nr"rrutio" ona foreign Holiday Reports, all ofihc reports cbovc cun bt customized in
ITS
;l,r l-i5 \,illjo
lrcj_s\ cn) repons to rhc At. or. 3 \:d-:,
,:.,J ,,:._,,:,)1. ;: ;lr ._ _.. ,_
p,jr:",,s.s I ee S.crion ;.-l for deuils).
nnancia; sfsr.u ."p"",
, ,,,.,: , ;,.,1
n.
","
,
pi'mcnls. corre$ond"* .,,c ,."1J"11",r.":,.il."#:llii:,i:fl:l",JlriIl:,,1,
.
supPi;ersire)a.dPu""ot*rTlt;.,,o*0,,*r,,r,.*r*",a_lrr"u..,t"".",:,"n,,r,
oonlh b1, rhc FDd. projcc! _{ctivri}, I,J}lncirt
Irnrc i,rid
s gefle]ated at thc smman
level.
6.9 Permiflcd Ac(!utrt(s)
i .,r procedures on the use ofpennitted Acc@tts,
see section 7.7 below_
7. i.RocEDfrRES
i.: Budgcr Aulhoritv for payrDeEti
7,1.1 ..{pp.oval proce$ for DisbErseErt Requcst pak
g€s
burscd for the applical:l .
c p:( i(cN and a!li! iti:.
7.1.2 tyo*ing Copi,ol
I.,i
_r-rui.',.,:::rgCa',i:e) ::,i'i'.su:':lrn"t'fc'/;):rr':l':ij__:lnrr'-:I'Ii;usi'rlh!
shor:tu s'.ric tltc rc:rst'r: iii lire rcques! ir, column Ii, "Ad'itiolixl
lnlbnxei'':r "
7.l--; Expitdtion j SPcttdin!: Auttrotitr ot,hc L CofoPctiori
Thc ,1.L,'s aulh.ri!. to submit pc)r$ent rcquests ro
incio,lcd in :tn apprlrcd Dlsbuxiemcnt l:'equest sh
coYr..J b] such D isbu rs'inrcnr Req uest e\ccpt as
scc'.r,n ?,i .i Delo\i No lcss tha, tcn $orking day
shall notiii'thc AE i:1 \\rit,Ig that its aud)orit) to s
apf!rotcd DisbuIsemeDt Rcquest vill exPirc
lhe AE ill
ll a rcN Disbursencnt Rcquest is rot aplroved by thd first dc)' of'he noi! qu3(cr'ating
to lhe
\\
fr*. rt," urtt,nr,ry tu.ubrnit rcq.,ests for pal'm"nt to FSI' for
,,r,,rr,-ucd Oist,ur"erncnl ltcquesr for uhe previous Pcriod, exc
,iI'.-a..1."a.rahctn\'(bothofqhichProiideforan
n01
c in section 7'I 2
AtrheeuJoftlrgi
trnlrl such time as :\lCC approtes a neR Disbursemeni
i0-dr,1' period. FSP nrust hall Pa)'men
ilq',:.ii;:;g. -dbr FSP receivcs olificetion liom MCc's DoF tbat firey can continue rnakin!'
pal nlenij,
7.1-i Rtil&talcnt.,i of I'ihl eiSPenli gA horh
Afirrlhc cxpiBti(\n ofsptndirg aurhorrtr attheerdollheperioddescribedaL'orciDsccti'n7'l
in eiccprrinar circumstanTr.Jl,JiTfiil
Nii'i .oy
3-
!";n':i:l'*:l:ffi$ii* 0"
^u'r,n.i,"
or 5100.000 00 or other agreed upon cmouD! for
is otherwise r)ot a\ aihble The total arnounl ol
high as thc unlEed spendin-s authorit! from the Prio'
date of
.eriod. !nC ts onl', ari,hblc dunns fie llrs 30 da,'-i alierthe close oi lha!Priod oruntil tlle
qhichevcr
is earler'
it,.. r,"xt lJisb,rrseinent l(cquesl tubmillcd I NICC.
r
i
d b)'I'ICC nr
or'rvhosc
ry mav not
k
dcot to dishurs emeat \\'ere not rnet, and drc e\pcns'
mrl u(,r lt irclT dco in tl)c fiulililcd Fi''jraljial i"i,'l
oi thc next pcriod
Reouests to use such funds are to be sub itted to
FSP
autho
sr".ri"1."nt R"q'" Form
"ti";d;;;a;;;5;toilor
"-.:t'.ri-ri. "
its proxvl rhc riscal a
colunilr lS. "Addirional Informalion'
i{,
he fiscal
rhe IrICC
e r(quest ir
Crcati :.! o CPS Pt),rrant Rcqucl7
l. l;ic \cidor sends rrr orjErinal invoiceto rhe appropri2.ir AE for pa.,rneni
2- ,r Ii.;:rl ,,lgcnr and rhe AE Accoutrfing stafl.pr..ctss tll! in\oicc
Ior ll}].rDrr!
-..,.. fujio-,vi:i.r tl)r
r mcrr: procedurcs oullined
in the Fiscal Accour,rt,;ry f i"r i iefl.'",
i. (,ncc lh:,inroi(c b3s ieen approved and cer.tified f., pr)ment. lh3 F.\
Accounlant dei.nni,ri
\1i,(rtcr ihe verdor's bank is a Us G oon-Us
b"* i,..,r;r-ii"'siiriir.iun"_ur1 o. .lE -i ,:r,, ,
r, urin5 rumber and tIe Brnl Addres.
4. B:sed on rhe decjsion aboye, l]le F_A Ac.ountad c.)DDletes ilhcr
a L;S
- or
" -non_Us
-" "' BrnL pa\ nrcr,i
I(equesl Forn tblloNing rhc proc€drE6 outlined
in scoion : Uet^.r
5 _l rr F,\ .Accounllnl enlers t)e Drniect and activiry coles ilrto tlte
Favment forn:s
l;. lcrrAcrirrn Codu Srrucrurc pruvitEd b' the Iri(C D;,;i,;:, i#:.1
-" ' lnrtil tl.c \l( (.
6. I hc f.\ .\ccountanl scdns thc apfrroEd AE
rn j,cc_cps_NtscDENviRAi;{,,.
*":J::,,;,1
counlh.Eamc. lhc pavment trackiryontr
sl-..
o \OTE: In the eveDt t[at calail is not a\€i]rble, an approved rltcrnatile mcthod
fi\ al (j0l) 969-72g 1. Tte covcr page subject ,f,*,f,f i*frC" ,fr. ..rr,itN
pc\rncDr tmciing nurflber, od sbte ..pa)rrnt
Request.,.
; 'J )-u FA reltins all recetpts and recotds ofall invoicei ,t is essential
r.rnFlclc and rccurarcl) Iilcd for audiriDg puq)oses.
is \ irr
n:u\c. lt I
drat fie invol.c records .r,
Ii rlc ISP recci'c' and reviews aI kymeDt Forms ..ol ided b'rhe EA.
Thc Fsr,\eriiies ri,.
1L-mrs :trc complerc and conrain the @ssao/
F;scat qenr slgnairr;fo;
;;".ir,=
prt,fri.rtc $sr,lr:ij anJ complete tF
Fymen
pro,(ss lhe px!ment.
.
NOTI:: In \ome counlrics it mav tah bnger to procrss drc parmenr.
Delavs mav occur due lo
Ii:,rr:,i,,Jni in lhr L'ant rn! infralnuctE wr,'i"f, ,iy _r*
i"rlr',,
,r,i#'o'.1'1""",",. ," ,f ,"r.
cirs(s. l_.ar mcnls to rndivirhral accourr ua),
va y ion thc surei val,.i",a"i" oi,l" p",,r"",.
7.2.2 CBating o t\ot - L,S BaE/{ polDd.,yire povr
L The FSP receives n Non-US Bank palocrt
Request
ents
Form frorE rhe F,{.
*'i..r and rerifies the fE is complere and contains rhe necessary
l]1"_..1:l
proccslult,
The I-SP Dara Eflr^, Opcmtor (DEO) hEs
4.
&e pa}mefl rcquest iDto the ITS svstem
siSnslures for
t*
eilt (E)
Agenc], Locator codc (A-Lc) i,r ihe drof.do\,
l'::.?-?:1::*t
"pProPriare
mcnu Tr.,! rJed consi\renr
.digir
* ith rhe .{1,C bcatcd
o" ,1. pil r.^ i.qr"u'io.,i,: "' "" '
)1
q a,,r..1r...rccru1:ii:i'ri,3'-:.1i,.r.:i..1-1lrr'1)!f;:r:r' 'l_':i l;1 er'l'!:
I
i. 'l o conri,lerc lle u !r. pa:,rnc.rt. th. Dj-i; complcic: Lh! iollou;: ; ficiis:
. T]pc ofPi:Incn1. loi I\FC P.)nrcill: "\'E\-DO;i-CDar8: O'ri is sclect' (default')
l'lcde olPalfnenl- f.1r all u ire lalrjsllis "Elcctronic_'is s'lc'ie'i'
.
.
Reclpient Country -lhe DEO selc'ls th' country the Palmenr
is Eoi])p to liorr thc droo dc't"n
NlcDU.
from $e currcnt
Vall'e D3!t llris field \iil auromaticall) poFrlst€ I$o husints'drli
th'
d2te of the SP5
dri\
lirtm
(l)
busincss
business Cr Thc value dale must bc t$o
.
ccniflcarion
.
Pa-vment Curtncy - the DEO setccts cufi€ncy in \1hich dre Pa)mcnt
sill be made Eon: rl'e
drop do*r mcnu
.
US Dollf,rAmounl orForl-ign.A.mo nt-the DEO YPes in t'\e
lbrcign cuncnc) amolrnt to be psid
.
.
US Dclls amounrorthe
NoTE: The maximun smount that can be entcrcd is 99'999 999'999 99'
Show Pavment DcEils - additional Pcyment details relatcd to the
numbcr. can be includcd b1' selccting rhis h1'pcrJiril''
paymenl such as involcc
the DEO $ves the iniormalion and the Palmcnl
]l t)oce all thc psyment informxtion is entercd,
"
slllus ch3igei lo -Awritin8 Verilicstiol
t: 'i xc FSt Ccnrtvrng otllcc. fCO) cenifie! thc pa)mcnt informatiotr'
t: 11 thcre is an error iD the PaYment inlbrmrtion enlered, rc CO marks th' Paymenl for corre4lirr'
prLrcessed on thcsameda\' ll'
)+. I hc pa\m€nt must he vcrified by 11i00
markeJ
for coficction and thc
,," Jtrr."rt is not Proccsced bv I l:0u
:!l
'
'.,rhrc dalc i,nJ fr.'.essln; d.ric ch t-.'cd
7.2.: Oetitq u );on'US Bflnk P ma - Chcck Pornlents
I
rollow s1.:ps I -5 a bo!e- Th e banli ins in formation is not comP leted for check
C)ncc steDs l-5 are compl€tc, the DEO completes the following
palmenls-
fields:
. I(eiipient Name_ DtO cnt:ri n3me ofreciDicnl
. R!.ipieni ilCli!ss- D3O enrcrs addrr-ss of reciprei:
. Type of Palmcnt. for li-FC payments, "VE\DOR-Charge Oui is selected (dcfaultcd)
. lvlodc ofPayment- the DEO selects "Check "
. Recipient Country - the DEo selects the countll from the drop do*'n menu
t-tre currcnt
iield will automaticall] PoPulrtc two (2) busintss dals ftom
. Value Dife - rhis
of
thc SPS
d']te
'fhe
nio (2) business dals from the
busiucss da\'.
ratuc datc must bc
ceniiication.
' I i,t d.,nult I cl'l i1 chc.kin!
IS
. -i
,'
i.
.-I-. :_g1 ;,
I\ l_: r-i,i_riiril l: !\r!;o,1,ir,tourit_iil!ItL|nlr_
. ,,.1 .fti,,r.._, ::,llc!rrt i(: bc paiJ.
.
NOTa: l hc ma\imum &rount lhil cir, tli c. ..r.., r. ,,,,.9c.1.ro. c.,. (,,
( frce ali rhe
Fa',menl iDformatioh is eorere4 $e DfO savcs rie infcrmarion an.i
ihe p:\.r:1_-ni
si.rus cltxngcs to "A$aiting verificafion.'.
i::c FSP CO [erifie< the plJ-ment hlqmarton.
ll lher. is an crror in ihe paymert inftrrnation entercd- the CO nnrks
5.
(
i re pn\'rnenl nru<t bc Ycrified by J r:00
rhe pt],trcrrr for cor;ecrroD.
A.v tvrouatriE Tine ro be processed on rhe s?Jnc ca\.. Il
lrjlrDcnrs, sec sectioD 7,5 ofrlris poli7.
7-2.1 Ce iI).irq .\ofi-t S Bank pama6 in SpS
O;rce the Non-US Ba-r* prynent is ruified in ITS,
I
ir luun be ccnificd in Sl,S.
Tlre DFO locs into SI,S aod creates r summary leYel
cartiicalion for each scheduic r.f pavment.
thrt \!as crcatcd in ITS.
l T|e DEO chooses the !\lCC HeadoEners' eight (t),li{ir ABen$ Locaror
Code (,U_C)
drL,p-do\n menu nrD\ ;Ccd.
TLe DEO iiputs lhe lcn (t0) digit schcdulc numbc1 \.,hich
enlered inlo ITS
ir !h,l
is the sa[.ir schetlu).. nunrher r
Thc DEO compleles lhc following idrmation:
. Pa\.ments- thc number of paymerb entercJ in ITS
. Amounl- rhc ('S Dollir arnount,lhe forei8m cuntncv amounr
. [,a\rncnr Dalc- lltc paYmcnt datei de sa,-ne date tle paymeEt is beine processed
. Agencl, Ililling Address
' Requesrcd Pa\menr Date- r$o (2) h^iness da)-s fiDm the datc ofthe sps cerrificatiorl
. Summaq Type Cod.- DEO cho@s Foreign Mailing from a drop
dour menu
. Account S)rDbols- DEO mters rbcoEect Trean Acccur( Svmbol
Lv
. ConrrolNumber- DIO Bill alwaFs{er C00000C
. Sub-Tt pe- Check
. Account Sl,mbol AmounF DEO II eDGr the foreign cuIrenq,amount
amouDt
.
rnr€r.t-royDany palhenrs \r.drc oo the ITS
schedule. rhe forei:n
l::1'1" DEO \\ill
and dre lbrei6r currEncy
il::l:j
"i*^.
cuftcocv cL)d.
.
or the US dollir
Contact infi)rmadon ofCO at thc fsp
c.de o. rte US a"ff". ,rn.u;;,_,;;
;;..i:l
;'.:-:
\-.trttti:1!: o i,3 Lot!: !'.-1r:):: :'rh:ilnii
I. 'r ir,r FSP recci\es a L S Barrk i';-vlrent Rcqrell- i.m frcm i-\c rri
l. _Ih.: fSP revi.ws and vcifies the fcnn is conplet: ard corl:iris 1i'' Lrecessan sislxtures f''r
l'icesslns,
''lrte DEO lo-as inro the cora financial svstem and rclords thc pail:'i
!.
xld inputs the follo\\in!'
i,:i ormation:
" Requesrer-tl)e indi\idilal iEpLrit,nS the par'."nt 1,,1o6eti'rr
. TIT'e - standard
. Supplicr _ dre lendcr n3mc
. Supplier numb(r/site - defcuks to supplier infonnrtion prc"'iousi' loadcd in the core frnrncral
syslem
. lnvoicc Numbcr - '$c number on the Pa) ment I'' equest io$r
" Invoice Date - the general ledgcr dalc
. Ainount - amount to bc Paid
. Pny G.cup - -{utonBted Cloarine House (r\C[ll .' chr'c:'
, PV Drte - an internat dlte ,rsed hl'thc FSP
. I)al,: invoice Reccivcr'l - drie.n thc P:j'li,'Jni li.ctcst l1\r,11
, ,nce c irrlormation is co,npl.ted. lhc Dt(, scle.ts "Mat.ir li lli'ui'r'llti'D' cnrbling Ih'; l)l:'/
ro match rlre paYment to lh! pulchase ordcr numbcr und linc $hi.h rniluLir,s nrujeci and actr!li)
o,rdcs
'iri' psyme..t information is s.ryed and aB'aits aPDroid:
'jh,) Certib'ing Officer receives notificatioi lo ccnij.\' Ihe payme,rt and ccttilies the p3!'rucnt lrr
th. corc llnancial svstem
The summflr)
7 ()n a daily basis, the DEO logs irrto SPS and creatcs a summalv lcYel paymelrt
bul does nor
vendors
all
irlCC
owcd
ro
l"vcl pa1'ment sho\rs llle tota-l xmount of US Dollars
i'
inlblrnaticnt
('u''d
vendcrsThis
to
,.pr.0,"i1'tir, thc indiriduel \'cDCors anJ.or 3mc-'rx'6
i,rilrd"d'io n scParate tile sent b\ the FsP (see slep 9 beltrlr) The slmmary level pc1.,mcot icrtered according to Ihe liilloq ing categoricli
- Checi - lor r:.e:tull cilJi',i nlr' ren:. AC[[- for elcctronic transiers
. Travel - for all travel related paymcnts
8.
The DEO savcs the information in SFS ai:d brings the schedules to the CO
for certilica(ion'
palrnent is Ccrtifieil' anJ
9. I: the pc: :nent intbrmation enlercd is accurate and correct, thc
processcd througir Trcasurv.
includer the individurrl
l0 Ch a dail]'basis, the FSI' sends a delailed pal-ment file to Trcasury lliich
etc ) for the individurl vcndors inchr(tcJ
f"ym.nt inform"tion lbrni account nunrbcrs, am'runts,
iut not hsted o,i thc surnman lcvcl paymen! schcdule'
:(r
:.:.:
('! .:. !1t..! t\,t L()t:iirDllttit,
and,hc_tEJo nk:Ex:t.
l. Tn. l \ .\cc.unlini c.Dfirms each derailed palhcnt fiort r:rc pDR
p.,1m-er,r ricoii j:.i
r.omr pc.tape.
rt " n :",^;
rr;;;i#, i.,;i;,itil:;#J;.1;:
i;:il::;
rt..,r,.s i.,J u:lcq rhr originel invoi..e and
a.jcoRLns):'.
ro
rela:jJ \rCC pr;r";r, .t.t;.r;l
3. Ti:c FA .\ccountint updircs tr)e A-E accou,ting
r.iiccl a:lpropriate accounling events,
+,srsr and alr othcr rclcrant documenklio' i,,
+- Tlx ll r. Accoun..anr iles rhc [,tCC pa-\ ment Reguest
,j,rplic.rtc inloiccl b1 \.endor in the occountng
.
ir) . r ..j. ..
Form paclasc tjncluding it]r: orjcirral :Dd
archn.(-r
CrE:rlion ofthc PavmcDt Requcst Foris
\.t,-t;S Eruk Pat tc t Rcqucst Forht
'rh.- folr.rring procedures
I'armcnt Reqr.rcsr Form:
I
outline rhe inforEtion needed .o populate Lirc jicus
in rhe Non_lls B-ni.
. I'rcptrcri b1 - itpur tne namc of rle Fiscal Agent completinc the l.omr
2. Crnn-ctl \unber -a number to be asi^gn-ed-bv the Fi$al Agent
and rcst'nrch purpo:<s. (i.c. uu00o0l, 0lr0o00i,
etr...i
in seq[cntial order 1br rrackr:r,,
3 l':rit.i .1LC _ \eriftcj rlrit th(. ALC E-ted ai the top ofrfie form matches rhc
I r \oui cJUnln,.
ALC code rssiprrurj
{. rrlJ- dre date rhat lhe pa\menr form; b€ing complekd.
( i l r:j.. .\'ot:i,.:r - inFu: tl. in\ !,jce nEb.r (up lo jC.he.-acrersl
. NOTE: If an in
project or acrivitv. divide the invrrice
into it.
combinations of
ach comtin-arion on a line, includinr
rhe
sanu
lnvoicc N-umbcr
c Noo-US Banli Palmenr Form The FSP \ill
group rhe projecl
o process only one payme to the Vcndor.
:- Rcc,pi.,, - input thc Rccipient Nanle arctl1, as it appears on thc
banJ<irg informatiol
. ]l-O IE: If fundj arc soinl to a peEitted Acount |Jl countn..
.
rhe R€cipienl is labelsJ
,.lrr,cn Cor:nrn \amejlLo"at Bar{)-., See addirional infonnaili,
.\(!.runt pal meflt I'rocerlure.
:r
,#, i'r'i,lrm..a
At-
i:r,,Lrr i,.- th. invoice amorlrli
for US regisrered
instructiGrrs ard/or
7.3,2 US Bank Palmen, Requesl For
ganl' Itcques( Palmenl Forrn:
Th: fr,llo!',i;rg procedures outlirc ho\\'to ilcPul:tc tLe 1lelds in fic U:;
| ]':qarLtl i t - lrlPut lhe nitme r)f lllc iji\cal Agelt comPletins thc forr:r
2. (- a.tr(rl Nmht-a irumbcr tobe a-ssigneil b)'thc Fiscal Ageot ir: scquenlilt order for lracking
rxd research p'rrPoscs (r e 0000001, 000000:- etc )'
: I;r,i ,{lC - \'crifies that &e AI-C listed ut the top ofthc form matches thc ALC code assrgrrcd
t,) tour countr,.
4. ratc- the d,r!e that the Pa)'mcEt form is bcint comPlctEd
banking in_formation' Pleasr
-5. ,trer, c,r L;p,latd Ven(lor - if the vcndor is nerv or hrsthL,updDted
s\ stem b), selccring ')es" ftom the
i,r,ri".,",tr, t]r;a information needs to be updared within
changed since the prior fa]'ment'
"no"
from thc droP do\n menu ill
;." i,'r".,n.,." is tbe samc bv selccdirg
droD dorvn menu in lhls Ii(ld. lIlhc \cndor informeticn h!s nut
;i;:; i;;i;:,; ili
l1: is
field
C- hr:o:.e Nrm!'cr'inPut tli. in\olce nurnbcr (up to 50 characteri)'
plecsc dir iCe thc inv:ic'
. _;L
NOTE: Il an invoi.c h3s mulilple proi.cts anti or rcl'r iries lirted'
relevant linc ofthe
eact inaitidurf part- including thc sarne lnvoice Number on each
on lh€ inloice tc'
projectdactivities
pot-"nt
group
the
Form Th; fSP will
Non-US n-t
proc€ss only one (l) Pa)ment lo the Vendor
7. RdcrPie'Ir - input the Recipient Name drdcll' as it appears on thc bankirg information'
not be
. NOTE: Thls is cxtremely importe lbrUS Bank PaYments as the palmentwill
exactll
pr*.ar.a ifn".ipl.tt x,me does not match the Beneficiary's Name
. For exemple, if tlle Bineficiary 's N amc is on thc accoun( as Jolm T Smlth_ bui thc Rt'ipic l
21
i:\..',,",' Ft!)
: /i ri:.ic
ll.'.;t.!'iz
nr: lli
in;.ur
\lC
C;.
jnpur
12.,4nnan1r tr\a atnounl oflhe invoice.
. \OTf: Ifan intoice has multiDLprojccb and ,cr r.tivit re\
i:r rhu
.hould be divided inro the apprlpiatecatcgoric.
13. Cit)licarion 11.
U, ttz:.j if rji,r Iirjr
: a.::i:.-_ Chr. ar;
t.:
no 1.,:,,_
a\
'\cti\ it\' c'd'Js
r (t.:)/
rrcounl^"
ir,. ,
risred unJrr it. thc tn\oi.rc lrirc.rar
\eif, that all pa),mel[s heet the staDdsds Iisred ofl lhc pa].'rnerlt
sindtw?s obrnii signatures from rie Fiscar Ago[ rvlanxaer ard
anJ f Danc o iltusrr.rc rhar a[ srard-ds
i:
ha'e b*;r.ir;J;;;";
fomr.
])ircctcl
""""' of Adminjlirari(,,r
"'
15.-ll.litionol hiomotior,- for NIC_.\ I6e only. Inpd
$c vendor.s addrcss for ljS rclisrcrc.t
co panics, ,tore tr'C for workhg caitar palmeiq or ,.irl"
,p".,a f,il^"i
"ra
.
"".r" ",i.J.J,
NOTEi If drerc is a trtandaton, irrrDrediary baali
drc beni- name a-:rd S\\,IFT/r\}IA C dr
nrust bc djspla'ed iD the aoaiiioa rnrormition
;;;;;;riffi;;:",;*'ii.l , ,"-,
'].t
Crca(ion ofthc Special payrncnt Requ.!t
ate
nt ofan e\penje, in\,ol\es li
. Tlle si-rnalure ofthe R,.sidl
ion to the normal sl(nahrres tl
!
7.4.1 Sl,ccial Norr-US Bon* poyrnznt r+st Forrn
The folloNins procedures outline the infrmtion
needed !o populate lhe fields in thc N(,n-U!;
Banl,
Spcci,rl l'r)rnent lleques-, Form:
L
I'r(frcd b-, - inpvt tlrc name of bc F6czl Agent complct in g the form
I
('(,ntt.ol Nuaficr _ a. umber
to be arsi*d-bv the Fircal Agenr ir sequenlial
ordcr,or ti:Lcklnr
rr.J '.'...srih purposc (i.c. 0000001,dI000:.
etj...t
I..r; _.lZC - verifies rhat the AIC liEdar Lhe top ofthe form
t() I !rrtr Countn
matchcs Ihe -{LC co.te assignc(i
,/)rJr! the dale thtl tltc pcim,.:nt form b lEing compls:31
(
this ficld.
6.
l|t;oica \unbt - input rhe in!oice n&(up
.
NOTE: lf an
tnlo each ind
Non,LS Ban
to 50.haracters)
ies listed undcr it. divide the itl\ricc
Number on each relcvanr linc of ll,c
proiccE/aclN ities on tle rnr.,ic . t.,
ri-
.;'-::|.i:-)....:]..''.:i,.].,i].c.il]...::.]i:'-.]
lr it'rr"l"/l
llj,:",i1i,.:
1:,)lr-:tit,j::
',"'
:ti, -^f;:1, t..', t,e-r-i" i,,.1,r!
_
i\r' ' - ''r5fllllc!
't,t::--C r,i:::r irr-"): l:-.rcili tia:r,. '- sa,i i.-.1,- ')rrr iiri'_mi
i.c""lr tr., i ..1ir.ir;,i:r,:.ijur.:.
,
-
.
L i:'.:lD::t:n:'.u-.i:u1$:rppl;':3r.'ie13:<iDini"i'ieiictrfci3:rI1!:'rJ:i'':er:ccc'irPani('
Ccju
,. : ,)ti:::ig htii-Jnt-' ltic'r - inpu! d;r liarli Ac.ounl Nult*)(r, S\I:FI liumt:; :rr)''l Currcnc\
)riio trii ePPr.f:irie [i.lds.
tunding tirr
\'i utiiiz'-J irr
lO. j'iJC F;ndt';-" Sol,rcc - tnpl:r ilii IUC' Funding \c'utc': Ihj:
-the
'"'l"it*ro,pr."lr"..Order(bLti
(
T;rpierl furndrnjSour'cs in'lu'ic Con-'p::"i lI' and 609(9)'
;rr,'odes a' outlincd
lhe ccrrc'Pondins llCC lro.!'ct
'\cti\
'-11. ]::C Proi.cl ak,l Aclirin' irput
Divisiort
Code Slrucrurs lorm icvelopci ter v'rui caur t+ t'y \ICC
l.nd
;r'it,. rrtic troi""!'Acli;i
i,i Iin3trcc.
l:. -'jrr;fir - inpu! lhe amounl offie inlo;c..
.
NoTE: If an invoice has multiple Projccts and/or ircllvities lislcd uni]er il,
1I]e invoice amo'!nl
sLould be divided rnro the aDpropriatc cate!:orics'
pa)'l"nent form
13. Ccrlificaliott - \'eiry thal all Payieols mcet the standards lisled on tlre
a'd Dircctor of Administrati('rr V
1.1. .(jr'ndlrcs _ cbrain sigoatures from $c l;iscal Agcnr l\'sDaetr
nct
arrd cenificd
becn
h:rvc
alt
standards
;rrd !'inenct 1cr CFO) io illuskate tirit
.
NOTE: Signature oftheRCD is rcquired for all spccinl P+mcnt Requcsts
;liott'fbr IlCA usc onll'' Input the vcndois :'ijCress fo; US re' tcrt'i
'-l5.,4darl:cnat ittlorr
.orlrr.., no,. \iC for \\'orking CaPtat pivments' or i'rclude and slucial insructions nd''rr
Do!(rs
'llOTE:lilhcr-i::'irr3nCrln^inirn)rediinbiul'lhcb3!lhnamcrnrlSU4lrT/AllAC''l
Inlonrution section of thc Pa]'ment Request Fonrl
must bc Cisplc] ed in tle Addiiional
7.1) Spccia! LtS Bartk Prl'ntnt Requcst I'ot,,l
The ibllo$ing ptoceCures outiioc ho\\ to popuhte ltre field i in tlrc I- !; E; nk
Request Pa!'mcnt Forr '-
l. Prepored br, - iolfi the mrnc of the Fiscal Agent comolcting the form
2. Cortrol l-tnther -a numbcr to be essign€d hy the Fiscal Agent in sequentul ordcr foi trickinr
crd research Ptrr2oscs (i i- 0000001. 000\)U02, ei! )'
3. l'eriJr' Ll-C t'erifies rhat L\c ALC lijtcd at the top o[ the Ior'n matclrcs the ALC codt assr, n' :
-
t ) ) our counu,\ .
-1. Dale- the date tlal L\. Pa-"-' nc t iorm is bell1g ccmplcrei
banking information_ plcr\T
5. N'av or Lt4aud t'cnlor - if the vendq is ne\\' or hxs uPdatcd
qstem by sclccting ''yes" tiom lhc
iDdicate rl;at this i.formarion needs ro be updated uithin the
Jr.l ao*" ."nu ,o rt is field. lfthe vendor infomation has not chrnged since the plior Pavmenl'
it'
pi"L" inai""t" rn"t rhis information is the sa$e b)' sclecting 'no" from the drop doun mcr:rr
rhis tleld.
6. Itttoice Number -input thc inloicc number (uP to 50 characters)
.NoTE:Ifaninvoicehasmulripleprojectsand./orectivitieslisted.Pleasedividethcinvoicc
on each r:levant lin'r Jt the
inro *rch indir idual part, incltrd,n-: th': same Intoiee Numbcr
:1
\./
.
\()I[:Jitjsise-\lrerncl:,.importcntforUSErnkIe\m.nl.a::1]reil,.rr.,ir.,r:!:
'
p:-..essei rfRcciprcxl \r:ire drts n.i r)i1ch ,,1 g.r.,1""":.
:
li..],. .r.",:.
)__.1
i.
t. 'i::t lD \tmher- npu he applicable ta( ID infonnaim fcratl US_ reri._.crcC
corr J:i::j
9. i_,,n\:n* lnlornaion - input rhe Baak Namc, AB_{ Numbcr (Rouring
\urrDcrr- rn,l Irr::.i
-l..couut
Number inro dle appropriate fields
10. -\iCC Fntdng
ccr)truct or
t )-:,
funtii;q
])urc
-L : roh,Cl t
tn rirc;Uic
t
- rJ r"''' :
i as.rutlin
pro
l:..{r,.2xrr - input rhe amounl ofthe invoice.
.
NOTE: Ifar jnvoice has multipleprojccts aad,orrtlvilies
lilcd undcr iL thc rnr.r:cc o:nuurr
should be divided inro rhe appropiite categorier
13. Cc ilcotion - \en\. tlat alt paymeG meet
llle shn.lrrds lincd on the payuent fonl
1.1. ,f;otar,es
- obrain signa*rcs from the Fiscal Agem N{anager and Director 01. idmilisrrarror
atld Frnance (or CFO) to illustrate thd all slanda.ai
f,*" t"""'_"i""0
. NOTE: Signature oftie RCD is nquircd for all Sp.rial paymcnt ".nii,.O]'
Requcsii.
1: Alditi.ral Informaion- for ltlcA tlse. onlv. Irput lhc vendor.s
address for Li_\ reli crec
companies. nore WC for Working Cqial p nens,
oin"lrac sp"ciJ il"nr",ion, _,1,,o* t"".
.
NOTE: Ifthere is a mandalorv intermediaD, bank he bank
name and SVIFT CoL.re musr Lc
disp!a\ed in rhe Additional Inii..nation section
p*i"",
"fa"
ff",r;",, i.i."
Retu rD(d Payment procedures
7.5.1 \on-US Bank poynents (ITS)
)
'lretsur\'\ill scnd an email alcrt notihiE
:rndcircksr,n"Rcrumedparmenr<
. - _ the FSp ofa rEtum payment. l.hc FA then logs into ITS
q,.,J-
p,".enrs.by At.C, counr^; or pavhent enrrv
darc. oncc the searcll
I}:
-1,,1,:r::-a,.::l
nrlo ilxtloi
ls tnpulted ioro the svstern, tL s\ srclr u ill
g:aerate a RCfum"a t rym,,,nfS
Retumed Pa,rments are listed rt the sunlrE], I$el
.
.
.
4
Xe pon.
and include the follor, iog information,
T.l-,1 Co!'lt of Rctumed parreens Sunmcn- Taiit
,iunber ofreFrmed ircms l..r the searcl:
critcria selected
Total Palment Amount- totalforEtn amount
Total US Dollar Amoun! total US-D amount
ofthc reNrned payments
of the rerumed pamenr
The FSP compares rhe banling informatio loadcd
into Irs againsr the informatioD submirted on
r,r
Pr\,m.nl kequejt Form.
lir:.-::: '::-l1al3rcor!"1:.:lc]\\:iiililcir:rrr:ticnc:1i3P:\,.r1li!':'_!(LioF-
"1i_'FSI'cf:iillcli
thc r -' \ i' c-m:iil' arc atlr:i's 3 co'nll'r'd Palm'nr Ltq!r!1 Fon_" c":riii.rs liie isstriTl:c r,", rcsecrches ll:e isslre ang confirms or rrlises thc hsr,!i;i: inf-o-.rnalicrr accordinslY ar ';
(:) busrtr'-ss dr,)s oinoliiication li'':e'
subnrjl r ne,:, pa\mcrt
-nll rcquest tbrm r. tll! FSI'\\ itllin $.o
IC-dPS-\-ECDIINVERON BC.gor . TIe sul'icct lire of tho Gmail siro\'ld
rnoil ,,ior.,,, i;:
iI|clu(lL lnr .ouDtq nanrc, ttre pal mcnt tracking conlrol nunlbcr 3nd stxtc 'PrJ mcnt hquin'_'
7-5-2 LS turhklo)"nc t $PSl
t. lf a pr: ncnt is reiectcd b-r SPS. Treasury immediately cal)s the fSP li} in!c:rr: ther- oflhl Pa)'mtnl
prohie;' ir, adJnnrn. Trcsun s Govemment On-line Accounting Linli S) rtcm (COAIS) scnC' ir
pavmc'lt rorfirmation repon io thc FSP on a ciail) balri This repon rielails the total P.))mcn's
e\ecuruJ bi' l reasul-1'Ibr tne Previous da.'
The I SI' comparcs thc GOAIS rcport against the palment inforrnali()l en'.ered into the corc
finani:,rLl :1steII1.
.1.
If thc r.fr{'rt indicates a reiectld pc)'ment, the fSP researches ihe issue alld delcnnln if drc
int_ormrti,.n k)aded into lile ;ore iinalcial srstcm asrees wilh drc inlormation Protide or, the
Pa)'n:ert Il.quesr Ionn
Iathc Favurent infonnalion docs not asr€e and the informalion w3s impropcrh' loaCed into t|e corc
jinar,,:l:rl sl srern. thc ISP canc.ls the Pa)mcnt itnd ir ne\ pa)Ine f ist Lercd inlo {ht s\slerlr' lhu
nom..tl ; ..\nre'rr Procrsr is ii ]lorr eii aod no l'urthe: a.tion necds 1n bc laLcn t'l' dre !SI'
The FSl scnds a;r c-r'rail norificltion tr rhe F.4. alerting thcm oithe dcl:rY and the rtason lor thc
(,
ti
dckr.
If thr ;nfcrmati.n lordcd inro rhc corc financial slstem agrccs to tlrc infbm)3tion subnlitted on tltc
anr:
I,r \rrcn1 Reqlc:rt F!.rm. tirc FSI' notilles th! !'A rja e-mail $ith a dcscription ol tlre issuc'
allrcl,!) a coinf l(leJ I'r\menl Lrquin'Form
The Ir;\ \vill eilher confirm the inlormation or revise thc bcnklnS ioformallon accordinglr'
The I'SI' marks the pavmeDt as a cancelled pa\ ment in thc core fioancial $ stcm and altnits correctcd
p3\ flc5t infornsliorr lD ccnlinue ll,e Pr)meit piocess-
9
(l)
Ti.c I'.\ researcles lhe issu. rnC submi a nclv PaYmenl Rcquest Form t() th: FSP Nithin ht'o
suhjcci
The
d.\,s .l notificaIion. Th3 e-mril addre is: iUCC-CPS-NBCDENTR'O\BC Sov'
'Paymrr''
lire ri th r ernail s!.ould in.luJc t|c countl nime, the prlmant tracking numbcr and slats
Rrl':c.i -
7.6 RecoDciliation of CPS Pr\Inent
uork t'rgether l.
ln order to successtull!' complete the reconciliation process, the AE, FSP, and MCC must
FSP rvill or'crset rltt
.lrrsrrc thc rcconcilirti,,n proc.ss is complet.d accuritcll and in a timely manncr 1}c
during
this proccss
AE
rhe
ISP
and
icconciliati.,n process 'viih I{CC pro\ tdmg rdminisrali\e suppon lo
thxr lh(
tr
guarantce
iL rt,e eE tcuel, tt " O,fF (or CFd. as applicable) Jnd the fiscxl Agent Nlanrger ill
Procedures lbr the reconciliation Process arc outlincd
irccess *ill bc ccmpictcd in a timel]'m;ncr.
bclol:
.i ,1 r n,:cc:in. ,.!_.. f,\A r.\.icws the lTs rcpons to moir;!.y Nc+i_
) Bi:n;: i i:.,,titr:l
-:. 'j ::..,... rr:..i..r t.. rL ;:,\I.1eir Dct.il
r.l
Re;on rllrl,,:
r.r, rr.: ::\.'r.i:l l,r (rrj,r - ..
ir,.i,iccs hs!e bccn nDpljed tothe correct
FunJl ir""*
-j^"r'.;,i "ui:i
.
6. AflEr rcceiYin-s tlle Repor! the-FAA lltonciles the
corcinancial slstem Sunrma4. Repon
willi l,r.
n)onlhh re ,orrs ulrhin .ve (5) tusi-D6s
d"); i;;;;;;;
ft"""iuror,n3 ."...a, are ae .ur:i!
\firlr
the rrllormelron in tL. corc tilancial
sysicnr
' X,,;:::Jil::$H:d durins the tf,onciliation p.oc6s' thc Fd{ norifies rire Fsp ur,lizio,r rr..
6 The FA_.l collnbore(cs uirh ,n" ar, ,o *o,vc issues thatarisc
9. i hc FSp researchcs ,n" 0,.,
solutions to rcscrvins rn"
3
oi[l]illi.3'*o
during the reconcilralion process.
on the Pa\Eent Inqurry Form and identifier
P.ssiblr
'" il"#,l,"jXj-'*t;:?#il:T ",* "e core rrnancirr srnem $hen rhe discrepanc\ hl,s b!c,
i.1
Fuoditrg ofprojects aDd Acririries thro.gh
thc permht d .{ccourt(s)
7.7.1 Creqio offie polmcnt Request F'.nL,
7.7.L1 No - LtS Bank pa],rnen, Requen
Eornt
TI!' fo',orving nrocedurcs outline the infumation needed
J, \ ment Requcfl Fonn:
,
|'rcpared bt, - inpt.t thc name of the Fical
,o popurilrc rhe ricrds in the Non-Ls
Barr
Agent completing the form.
:. Control -\'rurfict a number to be asiened^by lhc
and rcsearih purFuscs. (i.c. oo00oo t.
3.
4.
L:;'ir,'"'":;.:*'tt'
that tbe ALC
Fis.al A[:ent in scquential order tor lra.Lrnf
d00000i, clc...,
rd at the top ofthe form matches rhe ALC code assigncd
/lare- the date rhal tlc pa].rnenr tbrm i beinS
lnroice \unbet - t lpul the invoice otrber
cornptetrd.
(up to 50 characters)
I
as oirllinc{j
criles
_ inirul lhc conesn'DJin.! I"iCC i'roie't xjrl
11. :1i: I'ftject antl.lcii.i,l
-"
j\'1CC Dirision
"cliril]
br
ccLrntD
u.r
!o:
de\tlopcr
i
i,, , ivtic f.o;".1'Acli;i+ C'!ic Slruclure'f('n,
ol Fin:rltce-
l:. ;../,r,al - inFul $e smountofih. in\oilt
. NOTE: l[an invoicc has mu]liple projects andr'r sct il:!s Iisted undcr it' ile :n\oicc amount
slrould be divjded into rhe apPropriaE catcgones'
13. C t rtification - \ctii'that all pa)'menls mcet the standards
Iisled on the pa rment lorm'
lJ. 5ir,ar,r.cs - obtain siEsatures ,iom the fiscal '{gtl1t l\lanilgcr and.Dircctor c'
Adminislraiion
a:J l inance ro illustrare that ill slanJxrds ha\c ['een met 3nJ cenifieJ'
US registered
hltormotiotl' fot \lCA usc orly lnput thL' vcndor's.address. for
15-,ld,\xionol
rnd/o:
ixstroctions
and
sp3sial
or
in'ludc
.l..rr,plni"= not. \\jC rbr Workirrg Capital pa'menrs
:,U:es
7.,'.i.j L,S 6i,[k i\t.t',nt Requr\t l'on
l ir. I )llo\ring pt.,!'e,h,rcs outirne lxnr t. Fropulat( the i;eids
irr I're US
B k kcqltst I'a!':nclll Iorr':
. !'"ep,ar24 1, - inprrt tLl nLrme trl tlre Fiscel Agent complctlxs tn' fotEl
':. t'n'tt'o! ;\t,Dtil- - {i number 1o bc ^ssisrned bYthe ];ijcal Age in s('qtrentiul otdcr fir trackirl:
an.l riicarch iirPoser (i-t 000iU01 . 00iJU()02' €t' )
of tire fonn maicbes the AI(i code assierred
3 . I erif.t ALC - terillcs t\3t tire AIC lincd at lhc top
1
td your couxtr-1
+. /J.rle- the &ic that the Paymcnt form is beilrg completeC'
j. \'.r,r,r Ui,!tt.'l I'drL' - if thc vendor i' n.j\'or has uPdated brll'iog informalion pleuej
,!:Ji;rt:lhrllhisiilformatil-nneeistobcupdarer!*itlinthcs-vstembyselecting']es'fromth'
rhis flelLl.
6 lhtoice iiuh,l.cr-iPUt lhe inYoice number (up to 50 characlers)'
divide lhe invoic'
. NOTE: if an invoicc has lnultiplc projecrs and"cr rctivities Iisted' please
each rclevant lirre ofthc
into each inrlividual pcn, inctuiing thc same lnYoice Number on
on thc inlLrice to
Nrn-Ui u"*, n^y."nt Form. ft; FSP \\illEouP lhe Projects/activirics
Process only one
(
l) pxl ment to the Vendor'
1. Ifucipienl -infnlltle Recipient Namc cracllv as it aPPea$ on the banking information
.
iiOTE l l)is is e\trcNel) imPortant lbr lis Brnli Pa]ments as the payme
ls
Nill no' h''
!" :'rLtr10t1r1erin't)uttLcappricabre,n\rDini)ix*iorf.r;,rus_r..1..s:3*0c)nirrri.
tn ..':.:-..! r:*O:,"
inpur the IrtCC Fundbg S.rrcc !:rat \n<
l-r?.,_
.::iiucd io rnc irlnili.! rhr
e.,ru;cr or pr.rrchashe
ordcr (pO). T)picat Funai.* Gr*.";r"1, j...
l,:;;::,. .i;. : ;".1;;,.1,
I I . \1:L' l,ni.ct and ..r.riy^._ inn!
corrcspondin! -llCC Iroi.cr ilnd .Arr:v.11
coJ., as
i, :c l'cc projec/Ac,t.;ity cia"{ rhc
srr.*r"io# ;fii.:,,,",j)r:Jli;l;]il.
rrrr: Iinrrl
I:.,:,,r,a/r/ - inpul thc amount ofthe invoice.
.
N()TE: Jfan invoice has rhultiplc projects
and,,ff riivities listcd under it, lhe irr
orcc anrourl
siro ld bc di\ ided into rhr approFEle calegories
13.C,::li.atioh-\enhtharallpayheGmcetGestandadslistedoD
le F,3\m_-nt fomr.
l{.5,:"r,rrrz.r - obrain signatures from lfie Fiscal
Agrr! I\ranagcr and l)irecior ot ,\Cminist,;{i,,,r
rnJt.iDancetoillusrratcriarallstaD&rdshaveb..-",*i"ra-i*1ii..,f...,....,
)5. Ad.hiohal l4formotion- for MCA^use
onl).,. InFn the vendor,s ad,lrcss lar .S
(onFani$. nore \r'c for \\'ortins
re.:is:ar.c
c+id ;);;;;;-i.,#HrH.;
i.:,,rruJr,,,r,s i-nd or
'.7.2 Rcceilini: Imprcrt Fuhdt
to a pernirEd Accounl
; lo rcceil,c [mprest Fundsi to the p(tmitled accounl:he
FA
\o:r-t,S.Bant paymcnl Rcquesr icrr. fn. ,atuc
nt)nr\ed F,1-p.
:
'il lln.irr.u,
requesls lbc pa],rrcnt utiljziDc thj
.r-rr,; ;"i.ill
,,,,t, *uu,
Thr F.\ denoles $c rcciDienr a\. -Vcc_Counrr.v
p,rnkr- $rth rhe appropriaic
fl_ocal Badi),- or ,.MCC_Couni^. (CentE,l
baak i.tlnutio" oi ih.ir.."n,lirrn "ror'.lr",nformerr,
n. sc:
' ,l]lt'1[,:,uo-**"t lhese pavnrents fi owing rhe procedures outtined for regutrr ^-on-us tlarl
J- Thc FSl, charges the e$ent in the cc financial
\ (r spcnr on a specific projecr or
7.7.3 Reponi g and Recortling of pennitxd
,
il;
systcd to denote the funds as disbursed
acdtiv (re€ord"j * Ne,ts.c'ii;-pr.J#"?o?.t,,,rr
but nof
1.
Accoull Fu,(h
* submirs rhe eFR rhrough thccgular eFR Srimission process_
which is fonvard ro lhe
For FSP Usc O h.
i5:rtJ,]lr
lor rh. purporc otmc.on,{ dcliD.t!
rnr) irclud
cnr Suidc:ircs. Such ihmcd,.re
29
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r-;:" "1'ti r:':heQIr'
-:,'::FSPin:l:cncsal.rier';:ir)nei:\\l'''it)cJur'_'r:e'ij'::-'':'rt:lai?:t':'P3'
ni:"
7./-.1 Ji,otl F.'es
ccivirs trl'Ji shool'l cirrrgc in) b3nl' fc:s
ir characd a bsti or \rirc l(c associxrsd
ba [: Icc \'3s inposcd T]e Ii{C'4 in;1i:rl(s
gLte CPS l'.it:t ti' i q r.'Forl' (:e' Appcxdts tr)
l-hc suhjett
-Cf'S-XRCOfnrnnr@NtiC'gor'
par:lrcnt inquit-Y numbcr, thc
linc or.tire rmnil shoul(l includr thr country namii thc internal
*Parmcnt lnquitl' Bark }€cs"'TIre Pa;mcnt lnqui4 stor:ld
,1t ,tc FA' an{l slate
-.rtiJ
"r"J..
included iletailld informaliol ahoLll the banL lee anJ lllc recipier'I
on
comrnenr. sectron that bink fees v€rE
I-he FSP..lill then inttiate thc tE.e
*1r',..i. ;,, lts.e-'. rhe fsP \\ill rh€n
l-rcasu^ !. ill escalati the requc\i
inCiclte in thc
cred the trace
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\l r - .rm:ric;:ir il:::!: A.ssoci.)tion
,i L- A.ccouti13blc EntiB,
,\1. a - -{genc} Locado; Codc
CO - Ceftrtlins O{llcer
aiS -Common pa\lneDt St,slem
D.\F - Drrector ot _Administrdtion aid Financc
l)( L0 - Depuh Ch ef Financial Offlcfr
i::O - Dars Enl^ Operarol
Dtllj - Dir ision of Fnance
DI. - Disburaemenr Re6ue(t
Li f- tlLct oni. Funds Tm.nsI-cr
F,', - Fiscal _Asenl
l-,l!A - Fiscal Agent Accounlant
L', P - I iscal n ccountabilitv plan
F\rS - Finrncirl MaoaEeme-nt Sewic.
FSP - Finenci.rl Services provider
l\lCt - Ililleruriurn Challence Accomr
i tCC - trlr!leDnium Chilkn;e CorDodion
'.i B(' - \alronit Busincss Ccnter
O\ft, - Office ofManagement and BlrEcr
I'l-)R - Pal nrenl Detcil Repon
j'r ) - Purchasin! Or.lcr
(Jl:k - Quafierli.Financial
ReDorr
()CC - Oflice ofthe General
aouncil
RCD - Resident Counu]-Direcror
SPS - Securc Pavment System
s,\UFl.- Socierj tbr WorlJwide larerhn_k
Financial Telecommunicalion
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US I i- :-=: ,-O r:S; E:l-:':'Y STATE t l =t':T a n J
ge'nent Servlae (:ii5) li':or:'ir:
.e entruated \.J,t
iq ':l:r
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Preilse mail the o'igiller' ''t c
rp'ra:lcn via Federal ExPre:'-'
tatemeni and F.
ine i'lrllennium
ATT)-: Ililision ofFina tc' C['S I'rocts'in:
I Itt Nlitletrnium Chxllcn:c Corlxrl.aiior
8?5 l5'" Slr( et i"\\'
\\'a-shiBston, DC:005
r, the F
mail th
is uncier your sole coitrol, Provr
loqon ID may be known bY othe
entered, but Your Pass!{ord is no
After initial logon, all ITs'gov users
davs to remain active' l'your accoun
reissue ! ur
Kansas crty Frnancral
;;;-p.;";;;k -;;t be submrtted to the
or
oassvr rd
ID
loqon
the individ-ual's 'enter.t.,
ID. Il at any time during tn" ,og_on process
at
ilelpdes'r
,i""uf.i u.."-.= sr.rspendeJ please acntact the Kansas city Financral center
(315) 41.4-210C.
USER RESPONSIBILITIES:
rnporarv pass!'lord !r-"t tn:
u rogon
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be responSlDle fcr the consequences that rcsuli
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. No't make your pass!'/ord known to anyone or put it in written form
g6ss6ured.
. Pass"/o'i t";UsT be rt l.esi 8 characle s, ccn:aci the F€Jerai Reseri'
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Bank ol New York for the proper format
unattended'
Log off the system whenever you leave your computer
, or immediately tl a
. We encourage all users to
you must report unauthor'zec
YOUr password, you should
desk at (816) 414-2100 to
have your pass!'/ord chanqed immediately
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you, re_oitrmare talks or
you snourd nct hav€, yo,
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credenuals.
4, D, nct share passwords wrth anyone abe or use anour€rp€rson,s
Dassword
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ebitir,es, yru
iu'r,rre roeq"e
6.
u must report all security Incidents o.!
spr. o,,
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7 Y.u rnust not attempt to circumvent any ITS.gov 5ecurtty
mntrot mechanrsrns,
8, r,u must not esfabtrrh any unauthorizcrt hterfaces betw=n Ft,lS
apptr.ancns and cthcr non_
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nt,-virus prot€ction nr€d,ranrsms on a.y
systems cornecrne to .re Fr.q
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.vsrem resources {.nst wasie, ross, abuse,
unauthonied u.,e or
:u ,:y,:,..::":,jl-q
iosure, anO mtsappro!nation.
12 You hust not proc€ss ctassfi€d ndtionJsE€!.ity
hrormBtn n on the sysrern
11.
in accordance \4tth ihe:
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1: P7 your 5ignature acknotltedo:nq accepEnce you must agiee
to these rutes.
15,Y:ushouldcontactyourFlqsln.ormarinsysteh.secuntyOffrcerortheKFCHetpDeskat
(816) 414-2100 rf you do not understadany
or tnese rutes.
ACCEPTANCE
External L,sers of the Financtal
8y my signature beto!,v, I acknowledge
ls covered by, and subject to. su.h
any v--ol6tion by me of these Rutes mtsy
that FMS retatns the right, at rls scte
my access nghts to ITS.gov at any
time,
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